Construction File & Invoicing Coordinator

Saigepartners; Cedar Rapids (IA); On-site; USD 40,000 - 48,000; Full time

Job summary

Saige Partners in Cedar Rapids, IA seeks a diligent Job File Coordinator to manage leads from conversion to invoicing. You will partner with Production to maintain a live WIP board, audit daily documentation, and ensure client requirements are met.

The role emphasizes accurate estimates from project scope and photos, strong communication, and collaborative support across departments, with invoicing coordination as a key deliverable.

Qualifications

• High school diploma or GED is required.
• Previous office or estimating experience is preferred.
• Exceptional customer service skills and strong administrative abilities are essential.
• Excellent verbal and written communication skills are required.
• Proficiency in using various digital tools and technologies to efficiently complete job tasks.
• Experience in the restoration, construction, or insurance industries is a plus.

Responsibilities

• Monitor job file status daily to ensure all documentation is accurate and complete.
• Communicate regularly with Production crews to capture all required documentation on-site.
• Create and review estimates based on project scope and photos provided by the Production team.
• Maintain an accurate Work in Progress board for all active leads and projects.
• Ensure compliance with all client requirements and internal procedures.
• Facilitate communication with all stakeholders, both internal and external.
• Review timestamps and other data points for accurate reporting and KPIs.
• Complete and review job file documentation for final uploads and audits.
• Carry out job close-out activities, coordinating with the accounting team to ensure proper invoicing.
• Provide support to other departments as needed.

Skills

Customer service

Administrative abilities

Verbal communication

Written communication

Education

High school diploma or GED

Job description

Saige Partners in Cedar Rapids, IA seeks a diligent Job File Coordinator to manage leads from conversion to invoicing. You will partner with Production to maintain a live WIP board, audit daily documentation, and ensure client requirements are met.

The role emphasizes accurate estimates from project scope and photos, strong communication, and collaborative support across departments, with invoicing coordination as a key deliverable.