Job File Coordinator

Saigepartners; Cedar Rapids (IA); On-site; USD 40,000 - 48,000; Full time

Job summary

Saige Partners in Cedar Rapids, IA seeks a diligent Job File Coordinator to manage leads from conversion to invoicing. You will partner with Production to maintain a live WIP board, audit daily documentation, and ensure client requirements are met.

The role emphasizes accurate estimates from project scope and photos, strong communication, and collaborative support across departments, with invoicing coordination as a key deliverable.

Qualifications

• High school diploma or GED is required.
• Previous office or estimating experience is preferred.
• Exceptional customer service skills and strong administrative abilities are essential.
• Excellent verbal and written communication skills are required.
• Proficiency in using various digital tools and technologies to efficiently complete job tasks.
• Experience in the restoration, construction, or insurance industries is a plus.

Responsibilities

• Monitor job file status daily to ensure all documentation is accurate and complete.
• Communicate regularly with Production crews to capture all required documentation on-site.
• Create and review estimates based on project scope and photos provided by the Production team.
• Maintain an accurate Work in Progress board for all active leads and projects.
• Ensure compliance with all client requirements and internal procedures.
• Facilitate communication with all stakeholders, both internal and external.
• Review timestamps and other data points for accurate reporting and KPIs.
• Complete and review job file documentation for final uploads and audits.
• Carry out job close-out activities, coordinating with the accounting team to ensure proper invoicing.
• Provide support to other departments as needed.

Skills

Customer service

Administrative abilities

Verbal communication

Written communication

Education

High school diploma or GED

Job description

## Job File Coordinator**Cedar Rapids,Ia**Posted: 03/20/2025Employment Type:PermanentIndustry: ConstructionJob Number: 7262Pay Rate: 44000## Job DescriptionWe strive to be Your Future, Your Solution to accelerate your career!Contact Clint Lester at [e-mail] to learn more about this opportunity!**Job File Coordinator****Overview:** The Job File Coordinator is responsible for managing incoming leads from the initial conversion to active job status through to project completion and customer invoicing. This role involves close collaboration with the Production team to maintain an accurate work-in-progress board and audit daily documentation for all job files.**Primary Responsibilities:*** Monitor job file status daily to ensure all documentation is accurate and complete.* Communicate regularly with Production crews to capture all required documentation on-site.* Create and review estimates based on project scope and photos provided by the Production team.* Maintain an accurate Work in Progress board for all active leads and projects.* Ensure compliance with all client requirements and internal procedures.* Facilitate communication with all stakeholders, both internal and external.* Review timestamps and other data points for accurate reporting and KPIs.* Complete and review job file documentation for final uploads and audits.* Conduct internal audits of all projects to verify that estimates reflect all completed work.* Carry out job close-out activities, coordinating with the accounting team to ensure proper invoicing.* Provide support to other departments as needed.**Education and Experience Requirements:*** High school diploma or GED is required.* Previous office or estimating experience is preferred.* Exceptional customer service skills and strong administrative abilities are essential.* Excellent verbal and written communication skills are required.* Proficiency in using various digital tools and technologies to efficiently complete job tasks.* Experience in the restoration, construction, or insurance industries is a plus.Saige Partners, one of the fastest growing technology and talent companies in the Midwest, believes in people with a passion to help them succeed. We are in the business of helping professionals Build Careers, Not Jobs. Saige Partners believes employees are the most valuable asset to building a thriving and successful company culture. Contact us to learn more about the opportunity below or check out other opportunities at https://careers.saigepartners.com/.