Billing Coordinator

Terracon; Des Moines (IA); On-site; USD 50,000 - 70,000; Full time

Job summary

Terracon in Des Moines, IA is seeking a detail-oriented Billing Coordinator to support our engineering consulting firm. This role handles project registrations and prepares accurate invoices in line with contractual agreements, ensuring timely billing within defined cycles.

Responsibilities include reviewing proposals, managing budgets, tracking change orders, and coordinating with Project Managers to optimize revenue recognition. A valid driver's license may be required.

Qualifications

• Analytical, organized, and strong communication skills.
• Experience in billing, project accounting, or finance is required.
• Proficiency in Excel and billing platforms is preferred.
• A valid driver’s license may be required.

Responsibilities

• Review and verify proposals/contracts to ensure accurate project registrations and billing requirements.
• Assist with project openings/closings and budget management.
• Track change orders and work with Project Managers to improve budget positions.
• Prepare timely, accurate invoicing for designated projects per contracts and billing cycles.
• Assemble final invoices with cover pages, applications for payment, lien waivers, and backups.
• Distribute invoices to clients via mail, email, or client portal uploads.
• Read and interpret project contracts related to billing and revenue recognition.
• Ensure revenue recognition compliance with internal controls.

Skills

Analytical

Organizational skills

Communication

Education

Associate or Bachelor's degree preferred

Tools

Excel

Billing platforms

Job description

Terracon's Des Moines, IA is seeking a detail-oriented Billing Coordinator to support our engineering consulting firm. This role is responsible for coordinating project registration and completing accurate and timely billing in accordance with contractual agreements. Please note this is a full-time, on-site position.

General Responsibilities:

Essential Roles and Responsibilities:

Project Setup & Maintenance

• Review and verify proposals/contracts to ensure accurate and complete projectregistrations. Validate billing requirements, budgets, rates, due dates, tasks, payment terms, contract numbers and basic services provided, making updates in the project registration and affiliated systems as required.
• Assist with project opening/closing and budget management.
• Track change orders and work closely with Project Managers to improve budget positions.

Billing

• Work with Project Managers to ensure that acceptable evidence of arrangement documentation exists for revenue recognition.
• Read and understand project contracts as they are related to billing and revenue recognition functions.
• Prepare timely and accurate billing for designated projects in accordance with contractual agreements, accounting standards, internal controls, and within defined billing cycles or client deadlines, ensuring that all billing is internally approved and sent to clients on schedule.
• Prepare and submit final invoice packages, including cover pages, applications for payment, lien waivers, and other applicable backup. Distribute invoices to external clients through various distribution platforms e.g., mail, email, and client portal uploads.

Requirements:

• Associate degree or bachelor’s degree preferred
• 3+ years of relevant experience in billing, project accounting, or finance
• Excellent analytical, organizational, and communication skills
• Proficiency in Excel and experience with billing platforms
• A valid driver’s license with acceptable violation history may be required.