Construction Project Coordinator: Billing & Documentation

Direct Line Communications; Bloomington (IL); On-site; USD 42,000 - 65,000; Full time

Job summary

Direct Line Communications is seeking a Construction Coordinator in Bloomington, IL. The role focuses on coordinating project documentation, subcontractor invoicing, customer billing, and production tracking to ensure timely invoicing and accurate reporting.

The ideal candidate is organized, detail‑oriented, and customer focused, capable of handling multiple priorities while communicating effectively with subcontractors, project teams, and internal departments.

Qualifications

• High School Diploma or equivalent required.
• 1 year of customer service, administrative support, project coordination, billing, or related experience preferred.

Responsibilities

• Coordinate communication between subcontractors, project teams, and internal departments.
• Review and interpret construction documentation, including as‑built drawings, redlines, work orders, and supporting project records.
• Prepare reconciliation sheets and support documentation for customer billing.
• Receive, review, and process subcontractor invoices for accuracy and completeness.
• Assist with the preparation and submission of customer billing packets and monthly invoices.
• Maintain project production tracking and provide status updates and reports as required.
• Maintain pricing, tracking, and project documentation spreadsheets.
• Establish and maintain organized project and customer files, both electronic and physical.
• Respond to internal and external inquiries in a professional and timely manner.
• Generate reports and provide project-related data to management and customers as requested.
• Support continuous process improvement efforts and maintain accurate project records.
• Perform additional duties and responsibilities as assigned.

Skills

MS Excel

Verbal & written communication

Attention to detail

Organization & time management

Problem solving

Independent yet collaborative

Customer service mindset

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Direct Line Communications is seeking a Construction Coordinator in Bloomington, IL. The role focuses on coordinating project documentation, subcontractor invoicing, customer billing, and production tracking to ensure timely invoicing and accurate reporting.

The ideal candidate is organized, detail‑oriented, and customer focused, capable of handling multiple priorities while communicating effectively with subcontractors, project teams, and internal departments.