Project Coordinator: Admin & Scheduling Specialist

Baker Group; Davenport (IA); On-site; USD 40,000 - 60,000; Full time

Job summary

Baker Group in Davenport, IA is seeking a Project Coordinator to support the Project Manager by handling administrative tasks that keep projects organized, on schedule, and within budgets.

You will prepare proposals and RFPs, manage calendars and documents, update drawings, and coordinate meetings. Strong Microsoft Office skills and experience with Bluebeam are required; excellent communication and attention to detail are essential.

Qualifications

• Minimum of two years in a Project Coordinator or Administrative Support role.
• Solid knowledge of Microsoft Office Suite and Bluebeam (PDF reader).

Responsibilities

• Provide administrative support to Business Units Leaders and Project Managers, including creating and maintaining spreadsheets, preparing proposals/RFPs and other related correspondence, managing calendars and documents
• Maintain plans and keep drawings current by posting RFI, ASI, PR, ITC
• Schedule and coordinate weekly job meetings including tracking attendance, updating schedules and agenda and recording minutes
• Prefill start up manuals
• Create O&M manuals electronically, request information from vendors and ensure information is received and logged accurately
• Schedule owner training and reviews upon job completion
• Ensure valid permits are maintained on jobs
• Cross train with Project Coordinators in other Business Units

Skills

MS Office

Communication

Tools

Bluebeam PDF

Job description

Baker Group in Davenport, IA is seeking a Project Coordinator to support the Project Manager by handling administrative tasks that keep projects organized, on schedule, and within budgets.

You will prepare proposals and RFPs, manage calendars and documents, update drawings, and coordinate meetings. Strong Microsoft Office skills and experience with Bluebeam are required; excellent communication and attention to detail are essential.