AV Project & Logistics Coordinator

Kline Electric Inc; Des Moines (IA); On-site; USD 32,000 - 52,000; Full time

Job summary

Kline Electric Inc is seeking a detail-oriented administrative professional to support project coordination, purchasing, and warehouse operations in Des Moines, IA. You will manage job numbers, track materials, coordinate service calls, and communicate with customers, vendors, and internal teams.

The role involves maintaining project documentation, ensuring data accuracy, and supporting accounting and reporting processes.

Qualifications

• Experience with purchasing, material tracking, and basic project documentation.
• Ability to learn and use company-specific software and systems.
• Strong communication and organizational skills.

Responsibilities

• Submit job number requests through Kline 360 for new projects and service calls, ensuring all data is complete.
• Maintain audio/video project tracking spreadsheet to support accounting and reporting.
• Create and maintain D-Tools projects and service calls, including assigning/updating job numbers.
• Coordinate purchase order requests with Purchasing for materials and vendors.
• Release approved materials and orders to vendors after POs are issued.
• Organize and label project materials in the warehouse with job numbers and addresses.
• Maintain a safe, organized warehouse and proper storage of materials.
• Receive materials into D-Tools and monitor backorders and vendor lead times.
• Track project progress and update workflow statuses in D-Tools.
• Identify outstanding items needing follow-up and communicate updates to teams.
• Answer inbound calls and provide professional assistance to customers and vendors.
• Schedule service calls and document service details and customer information.
• Coordinate information across project teams, purchasing, accounting, vendors, and customers.
• Maintain accurate project documentation and system records.
• Perform other duties as assigned.

Skills

Purchasing coordination

Data entry

Customer service

Multitasking

Attention to detail

Tools

D-Tools

Kline 360

Accounting systems

Job description

Kline Electric Inc is seeking a detail-oriented administrative professional to support project coordination, purchasing, and warehouse operations in Des Moines, IA. You will manage job numbers, track materials, coordinate service calls, and communicate with customers, vendors, and internal teams.

The role involves maintaining project documentation, ensuring data accuracy, and supporting accounting and reporting processes.