AV Project Coordinator & Logistics Specialist

Team Kline; Des Moines (IA); On-site; USD 40,000 - 55,000; Full time

Job summary

Team Kline in Des Moines, IA seeks an administrative coordinator to maintain project data, coordinate purchases, and support warehouse operations. You will handle service calls, answer phones, and communicate with customers, vendors, and internal teams.

This role requires meticulous data entry, the ability to learn company systems like D-Tools, and strong organizational skills to keep project workflows accurate.

Qualifications

• Basic understanding of purchasing, material tracking, invoices, material orders, and basic project documentation.
• Ability to learn and effectively use company-specific software and systems.
• AV industry experience is a plus but not required.
• Good communication and customer service skills.
• Reliable transportation to and from work.

Responsibilities

• Submit job number requests for new projects and service calls with accurate customer data and costs.
• Maintain audio/video project tracking spreadsheet to support accounting and reporting.
• Create and maintain D-Tools projects and service calls, assign/update job numbers.
• Coordinate purchase order requests with Purchasing for materials and vendors.
• Release approved materials and orders to vendors after POs are issued.
• Coordinate receipt, organization, and labeling of project materials in the warehouse.
• Maintain organized, safe warehouse and proper storage of materials.
• Receive materials into D-Tools and monitor backorders and vendor lead times.
• Monitor project progress and update workflow statuses in D-Tools.
• Identify outstanding items and communicate status updates to the team.
• Answer incoming calls and provide professional assistance to customers, vendors, employees.
• Schedule service calls and document service information and customer details.
• Coordinate information between project teams, purchasing, accounting, vendors, warehouse, and customers.
• Maintain accurate project documentation and system records.
• Perform other duties as assigned.

Skills

Project coordination

Attention to detail

Multi-tasking

Communication

Administrative support

Job description

Team Kline in Des Moines, IA seeks an administrative coordinator to maintain project data, coordinate purchases, and support warehouse operations. You will handle service calls, answer phones, and communicate with customers, vendors, and internal teams.

This role requires meticulous data entry, the ability to learn company systems like D-Tools, and strong organizational skills to keep project workflows accurate.