Construction Administrator - ESOP & Flexible Time Off

Willmeng Construction; Phoenix (AZ); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan

Discretionary annual bonus

401k with employer match

Medical, dental, and vision insurance

Flexible Time Off Policy

9 paid company holidays

Parental bonding leave and disability

Spacious break rooms with meals

Team-building and volunteer activities

Job summary

Willmeng Construction is seeking a Construction Administrator to support project lifecycles from startup to closeout. You will partner with Project Managers, Superintendents, and the operations team to maintain accurate project documentation and communications.

The role emphasizes coordinating contracts, payments, and compliance while ensuring schedules stay on track and quality standards are met. A bachelor’s is preferred with 5+ years in construction administration.

Qualifications

• Bachelor’s degree preferred; minimum 5 years of experience in an administrative role within the construction industry.
• Proficient in Microsoft Office Suite, Microsoft Project, Outlook, and construction management software including Procore.
• Strong interpersonal and communication skills with the ability to collaborate effectively across teams and adapt readily to changing priorities.
• Highly organized with the ability to manage multiple projects simultaneously while maintaining a strong focus on detail and accuracy.
• Demonstrates critical thinking, accountability, and a willingness to ask questions, accept constructive feedback, and continuously learn.

Responsibilities

• Serves as the accounting and documentation point of contact for all projects within a given silo, ensuring accuracy and timely processing in close coordination with Project Managers.
• Tracks and maintains all owner and subcontractor contracts, certifications, and team training requirements to keep the project team compliant and current.
• Acts as the primary liaison for subcontractor inquiries and coordinates all project accounting functions, including accounts receivable, client payment follow‑up, subcontractor payments, and reconciliation of accounting, change order management and operations records.
• Manages equipment rentals and maintains a organized filing system for all project documents and records.
• Supports project closeout by coordinating required documentation including final billings, subcontractor warranties, lien waivers, and punch lists.
• Manage compliance requirements for all subcontractors.

Job description

Willmeng Construction is seeking a Construction Administrator to support project lifecycles from startup to closeout. You will partner with Project Managers, Superintendents, and the operations team to maintain accurate project documentation and communications.

The role emphasizes coordinating contracts, payments, and compliance while ensuring schedules stay on track and quality standards are met. A bachelor’s is preferred with 5+ years in construction administration.