Construction Project Administrator (ESOP) — Growth & Impact

ViziRecruiter,LLC.; Plainville (CT); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Prescription drug coverage

AD&D coverage

Disability insurance

Flexible spending account

Onsite Fitness Center

401k Plan

Group term life insurance

Supplemental life insurance

HSA employer funding

ESOP

Paid time off

Workplace flexibility

Tuition reimbursement

Professional Registration

Employee Assistance program

Job summary

Loureiro Contractors, Inc. in Plainville, CT is seeking a Project Administrator to support management teams with daily administrative tasks and project data. This 100% employee-owned company offers a strong ESOP program and comprehensive benefits.

The role requires organization, communication, and an ability to work across bidding, award, and closeout phases. A Bachelor’s degree or 1–3 years in construction admin is preferred, with proficiency in Microsoft Office and Vista being advantageous.

Qualifications

• Bachelor's degree in business or related field preferred.
• Experience in construction management or administration desirable.
• Proficiency in Microsoft Office; familiarity with Vista or similar financial systems.

Responsibilities

• Provide comprehensive support to management teams on day-to-day tasks.
• Collaborate across project phases from bidding to closeout.
• Maintain electronic filing systems and databases; gather and update data.
• Assist in reviewing and processing invoices for subcontractors and vendors; verify pricing and quantities.
• Set up customers/vendors in Vista; obtain W-9s and COIs.
• Verify employee hours and coordinate with Operations.
• Export payroll data from HeavyJob to Payroll Manager.
• Enter POs and subcontracts into Vista; coordinate with vendors/subcontractors for docs.
• Process change orders for subcontractors and vendors; obtain approvals.
• Assist with Project Setup procedures before estimates are imported.
• Manage CLA-12 forms for CTDOT and set-aside reporting.
• Maintain knowledge of union contracts and compliance.
• Interface with Accounting and Office Services regarding payroll, invoices, and credit docs.
• Support subcontractor management programs and onboarding processes.
• Transmit, track, and log RFIs, POs, RFCs, PCOs, and submittals.
• Attend weekly project team meetings; stay informed on progress.
• Work safely and comply with firm policies.
• Perform other duties as assigned.

Skills

Organizational skills

Effective communication

Construction contracts knowledge

Prioritization

Adaptability

Willingness to learn

Education

Bachelor's degree in Business Administration/Finance/Construction Management

Tools

Microsoft Office

Vista (financial system)

Job description

Loureiro Contractors, Inc. in Plainville, CT is seeking a Project Administrator to support management teams with daily administrative tasks and project data. This 100% employee-owned company offers a strong ESOP program and comprehensive benefits.

The role requires organization, communication, and an ability to work across bidding, award, and closeout phases. A Bachelor’s degree or 1–3 years in construction admin is preferred, with proficiency in Microsoft Office and Vista being advantageous.