Employee-Owned Construction Administrator

Willmeng Construction, Inc.; Phoenix (AZ); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan

Discretionary annual bonus

401k with employer match

Medical, dental, and vision insurance

Flexible time off

9 paid holidays

Parental bonding leave

Meals provided

Job summary

Willmeng Construction, Inc. in Arizona seeks a Construction Administrator to support the full project lifecycle, from startup through closeout, serving as the central hub for project documentation and coordination with Project Managers and the operations team to ensure accurate, accessible information at every stage.

The ideal candidate holds a bachelor’s degree (preferred) with 5+ years in construction administration and proficiency in Procore and MS Office, enabling effective collaboration and

Qualifications

• Bachelor's degree preferred.
• Minimum 5 years of administrative experience in the construction industry.
• Proficiency with MS Office and construction management software (e.g., Procore).

Responsibilities

• Serve as the accounting and documentation point of contact for projects.
• Track and maintain owner and subcontractor contracts, certifications, and training.
• Coordinate project accounting functions including accounts receivable and subcontractor payments.
• Manage equipment rentals and maintain organized project filing system.
• Support project closeout with final billings, warranties, lien waivers, and punch lists.
• Ensure subcontractor compliance across projects.

Skills

Microsoft Office Suite

Microsoft Project

Outlook

Procore

Communication

Organization

Education

Bachelor's degree preferred

5+ years administrative experience in construction

Tools

Procore

Microsoft Project

Outlook

Job description

Willmeng Construction, Inc. in Arizona seeks a Construction Administrator to support the full project lifecycle, from startup through closeout, serving as the central hub for project documentation and coordination with Project Managers and the operations team to ensure accurate, accessible information at every stage.

The ideal candidate holds a bachelor’s degree (preferred) with 5+ years in construction administration and proficiency in Procore and MS Office, enabling effective collaboration and