Construction Administrator

Ascendo Resources; Jacksonville (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

A staffing firm is seeking a motivated Construction Administrator to support the execution of construction projects. The role involves managing documentation, assisting with budgets, and facilitating communication among project managers, contractors, and clients. Ideal candidates should have a high school diploma, 2+ years in construction administration, and strong organizational skills. Proficiency in Microsoft Office and construction management software is essential. This position welcomes diverse candidates and promotes an inclusive environment.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• 2+ years of experience in construction administration or project coordination.

Responsibilities

• Coordinate and manage project documentation.
• Maintain and update project files to ensure compliance.
• Assist in preparing bid packages and distributing correspondence.
• Track project budgets, invoices, and payment schedules.
• Serve as a liaison among project managers, contractors, and clients.
• Schedule and coordinate meetings and inspections.
• Monitor project timelines and provide updates.
• Assist in resolving administrative issues during project execution.
• Ensure compliance with safety protocols.

Skills

Strong organizational and time-management skills

Proficiency in Microsoft Office Suite

Excellent verbal and written communication skills

Attention to detail

Familiarity with construction terminology

Ability to work independently and in a team

Education

High school diploma or equivalent

Associate's or Bachelor's degree in Business Administration or Construction Management

Tools

Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Construction management software (e.g., Procore, Buildertrend)

Job description

We are seeking a highly organized and detail-oriented Construction Administrator to join our team. This role is essential in supporting the successful execution of construction projects by providing administrative support, maintaining documentation, and ensuring seamless communication among team members, contractors, and clients. The ideal candidate will be proactive, adaptable, and skilled at multitasking in a fast-paced environment.

Key Responsibilities

• Coordinate and manage project documentation, including contracts, permits, change orders, and schedules.
• Maintain and update project files to ensure compliance with company standards and regulations.
• Assist in preparing bid packages and distributing project-related correspondence.
• Track and manage project budgets, invoices, and payment schedules.
• Serve as a liaison between project managers, contractors, and clients to facilitate clear communication.
• Schedule and coordinate meetings, inspections, and site visits, ensuring all stakeholders are informed.
• Monitor project timelines and provide updates to team members and stakeholders as needed.
• Assist in resolving administrative issues that may arise during project execution.
• Ensure compliance with safety protocols and other regulatory requirements.

Qualifications

Education and Experience

• High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration, Construction Management, or a related field preferred.
• 2+ years of experience in construction administration, project coordination, or a similar role.

Skills and Competencies

• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and construction management software (e.g., Procore, Buildertrend, or similar).
• Excellent verbal and written communication skills.
• Attention to detail and ability to manage multiple priorities in a fast-paced environment.
• Familiarity with construction terminology and documentation processes.
• Ability to work both independently and as part of a team.

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity.

Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.