Construction Administrator - ESOP & Flexible PTO

Willmeng Construction Inc.; Phoenix (AZ); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

ESOP

Discretionary bonus

401k with employer match

Medical, dental, and vision insurance

Paid time off

Parental leave

Job summary

Willmeng Construction Inc. seeks an experienced Construction Administrator to support the full project lifecycle from startup to closeout. You will work with Project Managers, Superintendents, and the operations team to maintain accurate project documentation and timely communication.

The role emphasizes strong organization, cross-team collaboration, and attention to detail in a fast-paced construction environment in Arizona.

Qualifications

• Bachelor's degree preferred; minimum 5 years of experience in an administrative role within the construction industry.
• Proficient in Microsoft Office Suite, Microsoft Project, Outlook, and construction management software including Procore.
• Strong interpersonal and communication skills with the ability to collaborate effectively across teams and adapt to changing priorities.
• Highly organized with the ability to manage multiple projects simultaneously while maintaining detail and accuracy.
• Demonstrates critical thinking, accountability, and willingness to learn and accept feedback.

Responsibilities

• Acts as the central hub for project documentation and communication across teams.
• Serves as accounting and documentation point of contact for projects within a silo.
• Tracks contracts, certifications, and training requirements to ensure compliance.
• Coordinates project accounting functions including accounts receivable and subcontractor payments.
• Manages equipment rentals and maintains organized project filing systems.
• Supports project closeout with final billings, warranties, lien waivers, and punch lists.
• Ensures subcontractor compliance with applicable requirements.

Skills

Communication

Organization

Team collaboration

Critical thinking

Education

Bachelor's degree preferred

Tools

MS Office Suite

Microsoft Project

Outlook

Procore

Job description

Willmeng Construction Inc. seeks an experienced Construction Administrator to support the full project lifecycle from startup to closeout. You will work with Project Managers, Superintendents, and the operations team to maintain accurate project documentation and timely communication.

The role emphasizes strong organization, cross-team collaboration, and attention to detail in a fast-paced construction environment in Arizona.