Construction Administrator

Minimal Living Concepts; Phoenix (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

Minimal Living Concepts in Phoenix, AZ is seeking a Construction Administrator to coordinate and manage administrative tasks for construction projects. You will support the Director of Construction and superintendents by handling documentation, schedules, and communications.

The role requires 3+ years in construction administration, strong organizational and interpersonal skills, and proficiency with construction management software and MS Office.

Qualifications

• Minimum of 3 years of experience in construction administration or a similar role.
• Strong understanding of construction processes, terminology, and documentation.
• Excellent organizational and multitasking skills.
• Proficiency in construction management software and Microsoft Office Suite.
• Strong communication and interpersonal skills.
• Attention to detail and ability to work under tight deadlines.
• Knowledge of local, state, and federal construction regulations and codes.

Responsibilities

• Assist in the preparation and management of construction project documentation, including contracts, permits, and plans.
• Coordinate with project managers, subcontractors, and suppliers to ensure timely delivery of materials and services.
• Maintain and update project schedules, budgets, and reports.
• Ensure compliance with all local, state, and federal regulations and building codes.
• Facilitate communication between clients, architects, engineers, and construction teams.
• Organize and manage project meetings, including preparing agendas and minutes.
• Handle administrative tasks such as filing, data entry, and document control.
• Assist in the preparation of bid packages and proposals.
• Monitor project progress and report any issues or delays to the project manager.
• Support the project close-out process, including final inspections and documentation.

Skills

Communication

Organizational skills

Multitasking

Tools

Construction management software

Microsoft Office Suite

Job description

Job Overview

The Construction Administrator will play a crucial role in coordinating and managing administrative tasks related to our construction projects. This position involves supporting our Director of Construction and superintendents, maintaining project documentation, ensuring compliance with regulations, and facilitating effective communication among all stakeholders.

Key Responsibilities

• Assist in the preparation and management of construction project documentation, including contracts, permits, and plans.
• Coordinate with project managers, subcontractors, and suppliers to ensure timely delivery of materials and services.
• Maintain and update project schedules, budgets, and reports.
• Ensure compliance with all local, state, and federal regulations and building codes.
• Facilitate communication between clients, architects, engineers, and construction teams.
• Organize and manage project meetings, including preparing agendas and minutes.
• Handle administrative tasks such as filing, data entry, and document control.
• Assist in the preparation of bid packages and proposals.
• Monitor project progress and report any issues or delays to the project manager.
• Support the project close-out process, including final inspections and documentation.

Qualifications

• Minimum of 3 years of experience in construction administration or a similar role.
• Strong understanding of construction processes, terminology, and documentation.
• Excellent organizational and multitasking skills.
• Proficiency in construction management software and Microsoft Office Suite.
• Strong communication and interpersonal skills.
• Attention to detail and ability to work under tight deadlines.
• Knowledge of local, state, and federal construction regulations and codes.