Construction Administrative Coordinator

Resource Options, Inc.; Wareham (MA); On-site; USD 34,000 - 41,000; Full time

Job summary

Resource Options, Inc. is seeking a detail-oriented Administrative Coordinator to support daily operations in a small, fast-paced office.

The role blends administrative duties with exposure to sales, payroll, bookkeeping, and HR functions to help maintain financial clarity and efficiency. You will record transactions, manage payables and receivables, reconcile accounts, and prepare reports while collaborating with internal teams to ensure accuracy and timely processing for auditors and

Qualifications

• 3+ years of bookkeeping or accounting experience.
• Experience with QuickBooks, Excel, or similar accounting software.
• High accuracy, strong organizational skills.
• Ability to manage multiple tasks and meet deadlines.
• Experience in construction or related industry preferred.
• Understanding of the sales cycle.
• Thrives in a small team with strong cultural fit.

Responsibilities

• Record day-to-day transactions and maintain accurate financial records
• Manage accounts payable and accounts receivable
• Reconcile bank statements and company accounts regularly
• Process invoices, receipts, and payments; maintain the general ledger
• Prepare financial reports such as profit and loss statements and balance sheets
• Monitor cash flow and ensure proper documentation of financial transactions
• Prepare records for accountants and auditors
• Ensure compliance with financial regulations and company policies

Skills

Bookkeeping experience

Excel

QuickBooks

Attention to detail

Time management

Communication skills

Sales cycle understanding

Construction industry experience

Tools

QuickBooks

Excel

Job description

Are you a detail-oriented and organized Bookkeeper looking to make a meaningful impact within a growing company. We are seeking a versatile Administrative Coordinator to support daily operations in a small, fast-paced office environment. This role combines administrative duties with exposure to sales, payroll, bookkeeping, and HR functions. This is a great opportunity for someone who takes pride in accuracy and enjoys working closely with a team to ensure financial clarity and efficiency. If you are proactive, dependable, and confident managing financial records, we want to hear from you!

Responsibilities:

• Record day-to-day transactions and maintain accurate financial records
• Manage accounts payable and accounts receivable
• Reconcile bank statements and company accounts regularly
• Process invoices, receipts, and paymentsMaintain the general ledger and update financial data
• Prepare financial reports such as profit and loss statements and balance sheets
• Monitor cash flow and ensure proper documentation of financial transactions
• Prepare records for accountants and auditors
• Ensure compliance with financial regulations and company policies

Qualifications:

• Relevant Experience: 3+ years of bookkeeping or accounting experience
• Software Proficiency: Experience with QuickBooks, Excel, or similar accounting software
• Attention to detail: High level of accuracy and organizational skills
• Time Management: Ability to manage multiple tasks and meet deadlines
• Communication skills: Comfortable working with internal teams, vendors, and clients
• Prior Experience in construction or related industry preferred
• Understanding of the Sales cycle
• Ability to thrive in a small team environment where cultural fit is key

Pay Range:

Pay Range: $25.00/hr. - $30.00/hr. Depending on experience

Now in our 4th decade, Resource Options, Inc. (“ROI”) partners with Design, Construction, Environmental, and Real Estate professionals to help them identify great opportunities within their area of expertise. With offices throughout New England, New York and New Jersey, ROI seeks candidates interested in rewarding careers with companies serving the natural and built environments. Representative positions include carpenters, electricians, laborers, pipefitters, plumbers, OSHA 40 technicians, CDL drivers, lab pack chemists, HEO’s, w/ww operators, analytical chemists, environmental scientists, safety professionals, land surveyors, M/E/P engineers, civil, structural and geotechnical engineers, architects and interior designers, project managers, estimators, superintendents, OPM representatives, property managers, facility maintenance technicians and more.

ROI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

ROI intends to provide a safe and drug-free work environment for our employees and our clients; as such you may be required to take a pre-employment drug screen before beginning employment.

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