Construction Administrative Coordinator

Resource Options, Inc.; Scituate (RI); On-site; USD 28,000 - 40,000; Full time

Job summary

Resource Options, Inc. is seeking a Construction Administrator to support day-to-day operations, coordinate administrative processes, and help ensure projects run efficiently from start to finish.

The role suits a detail-oriented professional who thrives in a fast-paced environment and is confident managing office and construction-related administrative responsibilities. You will handle invoicing, scheduling, permitting support, and closeout documentation while maintaining strong communication

Qualifications

• 3+ years of administrative, construction coordination, or office management experience.
• Experience with QuickBooks, Excel, or similar accounting software.
• Strong organizational skills with attention to detail and time management.
• Ability to multitask and manage multiple projects, schedules and deadlines.
• Excellent communication skills with internal teams, vendors and clients.

Responsibilities

• Maintain organization and efficiency of daily office operations and administrative procedures
• Answer incoming calls, direct inquiries, and assist customers and clients as needed
• Coordinate scheduling, rescheduling, and follow-up for sales and project appointments
• Assist with invoicing for equipment, supplies, and materials
• Support permitting submissions, tracking, dig safe documentation and inspections
• Assist production teams with scheduling, staffing, and training coordination
• Maintain employee records, onboarding documentation, and compliance tracking
• Coordinate educational events, training sessions, and marketing initiatives
• Assist with job costing, commercial billing, materials tracking, and contract review
• Order and maintain office supplies, uniforms, marketing materials, and project inventory
• Support closeout documentation for completed construction projects
• Maintain communication and coordination between sales, office and production teams

Skills

3+ years administrative/construction

Tools

QuickBooks

Excel

Job description

Are you a highly organized and detail-oriented Construction Administrator looking to make a meaningful impact with a growing company? We are seeking a dependable professional to support day-to-day operations, coordinate administrative processes, and help ensure projects run efficiently from start to finish. This is a great opportunity for someone who thrives in a fast-paced environment, enjoys multi-tasking, and takes pride in keeping teams organized and projects on track. If you are proactive, communicative, and confident managing office and construction-related administrative responsibilities, we want to hear from you!

Responsibilities

• Maintain organization and efficiency of daily office operations and administrative procedures
• Answer incoming calls, direct inquiries, and assist customers and clients as needed
• Coordinate scheduling, rescheduling, and follow-up for sales and project appointments
• Assist with invoicing for equipment, supplies, and materials
• Support permitting submissions, tracking, dig safe documentation and inspections
• Assist production teams with scheduling, staffing, and training coordination
• Maintain employee records, onboarding documentation, and compliance tracking
• Coordinate educational events, training sessions, and marketing initiatives
• Assist with job costing, commercial billing, materials tracking, and contract review
• Order and maintain office supplies, uniforms, marketing materials, and project inventory
• Support closeout documentation for completed construction projects
• Maintain communication and coordination between sales, office and production teams

Qualifications

• Relevant Experience: 3+ years of administrative, construction coordination, or office management experience
• Software Proficiency: Experience with QuickBooks, Excel, or similar accounting software
• Organizational skills: Strong attention to detail and time management skills
• Multitasking Ability: Comfortable managing multiple projects, schedules, and deadlines simultaneously
• Communication skills: Comfortable working with internal teams, vendors, and clients

Pay Range: $25+ DOE

Now in our 4th decade, Resource Options, Inc. ("ROI") partners with Design, Construction, Environmental, and Real Estate professionals to help them identify great opportunities within their area of expertise. With offices throughout New England, New York and New Jersey, ROI seeks candidates interested in rewarding careers with companies serving the natural and built environments. Representative positions include carpenters, electricians, laborers, pipefitters, plumbers, OSHA 40 technicians, CDL drivers, lab pack chemists, HEO’s, w/ww operators, analytical chemists, environmental scientists, safety professionals, land surveyors, M/E/P engineers, civil, structural and geotechnical engineers, architects and interior designers, project managers, estimators, superintendents, OPM representatives, property managers, facility maintenance technicians and more.

If you value an honest day's work and take pride in what you do, we want to work with you. Come join our team!

ROI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

ROI intends to provide a safe and drug-free work environment for our employees and our clients; as such you may be required to take a pre-employment drug screen before beginning employment.