Construction Administrative Coordinator

Resource Options, Inc.; Freehold (NJ); On-site; USD 34,000 - 41,000; Full time

Job summary

Resource Options, Inc. is seeking a sharp Construction Administrative Coordinator who thrives in a fast-paced environment and keeps projects moving smoothly.

You’ll support projects, crews, vendors and deadlines, keeping the backend tight while assisting field and office operations. ROI offers opportunities across New England, New York and New Jersey with competitive pay and a professional team environment.

Qualifications

• Experience in construction administration or similar administrative roles.
• Strong organizational skills to manage multiple moving parts.
• Excellent written and verbal communication.
• Experience with project documents and basic construction terminology.
• High accuracy and attention to detail.
• Ability to support a busy team with calm, solutions-focused approach.

Responsibilities

• Manage daily office operations including calls, emails, document prep, and filing.
• Organize job files, contracts, permits, purchase orders, and compliance documents.
• Coordinate schedules for crews, subcontractors, vendors, inspections, and deliveries.
• Track timesheets, job costs, material orders, and project records.
• Prepare and maintain reports, spreadsheets, correspondence, and meeting notes.
• Assist with onboarding paperwork, safety documentation, and internal forms.
• Maintain an organized office and ensure tasks are completed on time.

Skills

Organizational skills

Communication skills

Multitasking

Construction administration

Office management

Attention to detail

Tools

Excel

Word processing

Job description

If you’re a sharp, organized Construction Administrative Coordinator who thrives in a fast-moving environment and keeps operations running smoothly — we want to talk to you. We’re currently hiring an administrative coordinator to support projects, crews, vendors, and deadlines, and we’re looking for a reliable professional who can keep the backend tight while supporting field and office operations.

What You’ll Be Doing

• Manage daily office operations, including phone calls, emails, document prep, and filing
• Organizing job files, contracts, permits, purchase orders, and compliance documents
• Coordinate & Communicate schedules for crews, subcontractors, vendors inspections, and deliveries
• Track timesheets, job costs, material orders, and other project-related records
• Prepare and maintain reports, spreadsheets, correspondence, and meeting notes
• Assist with onboarding paperwork, safety documentation, and internal company forms
• Maintain an organized office environment and ensure all administrative tasks are completed on time

To succeed in this role, you'll need:

• Experience in construction administration, office management, or a similar administrative role
• Strong organizational skills and the ability to manage multiple moving parts
• Excellent communication skills — both written and verbal
• Comfort working with project documents, spreadsheets, and basic construction terminology
• High level of accuracy, attention to detail, and follow-through
• Ability to support a busy team while staying calm and solutions-focused

Pay Range: $25.00/hr. – $30.00/hr.

Now in our 4th decade, Resource Options, Inc. (“ROI”) partners with Design, Construction, Environmental, and Real Estate professionals to help them identify great opportunities within their area of expertise. With offices throughout New England, New York and New Jersey, ROI seeks candidates interested in rewarding careers with companies serving the natural and built environments. Representative positions include carpenters, electricians, laborers, pipefitters, plumbers, OSHA 40 technicians, CDL drivers, lab pack chemists, HEO’s, w/ww operators, analytical chemists, environmental scientists, safety professionals, land surveyors, M/E/P engineers, civil, structural and geotechnical engineers, architects and interior designers, project managers, estimators, superintendents, OPM representatives, property managers, facility maintenance technicians and more.

If you value an honest day’s work and take pride in what you do, we want to work with you. Come join our team!

ROI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

ROI intends to provide a safe and drug-free work environment for our employees and our clients; as such you may be required to take a pre-employment drug screen before beginning employment.