Construction Operations Assistant

Resource Options, Inc.; Marlborough (MA); On-site; USD 71,635,000 - 77,366,000; Full time

Job summary

Resource Options, Inc. is seeking an Operations Assistant to provide crucial administrative and project support to our Operations team.

The role involves handling project documentation, invoicing, procurement support, and ensuring materials and reports are prepared accurately for field and office environments. The successful candidate will have at least an Associate degree in a related field and one year of administrative experience, with strong MS Office skills and the ability to travel both

Qualifications

• Associate degree in Construction Management, Business Administration, or related discipline.
• Minimum of one year of experience providing general administrative support in an office or project site setting.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, email systems, and Windows-based platforms.
• Willingness and ability to work on-site at project locations and travel domestically and internationally as required.

Responsibilities

• Assist in the development and maintenance of project documentation, including government submittals, safety and quality reports, personnel lists, contact information, site photographs, and meeting minutes.
• Upload and maintain documents within the Project Portal.
• Support proposal efforts and assist with technical editing of documents.
• Ensure timely receipt of project materials and supplies in the field office.
• Assist with preparation of client invoices as needed.
• Manage project-related invoices, including preparation, tracking, and coordination with internal departments.
• Support procurement activities by interfacing between procurement staff and project teams.
• Assist with preparation of progress reports, schedule updates, and expense reports in a timely and accurate manner.
• Perform additional administrative tasks and project support duties as assigned.

Skills

Microsoft Office

Written and verbal communication

Time management

Multitasking

Education

Associate degree in Construction Management or related field

Bachelor's degree preferred

Tools

Windows-based platforms

Job description

Join a Leading Team as an Operations Assistant! Are you an organized and detail-oriented professional looking to support dynamic project teams in a fast-paced environment? We are seeking a motivated Operations Assistant to provide critical administrative and project support to our Operations team across a variety of projects. This is an excellent opportunity for someone with strong organizational skills, a proactive mindset, and the ability to manage multiple priorities. If you thrive in both office and field environments and enjoy supporting project success from behind the scenes, we want to hear from you!

Responsibilities:

• Assist in the development and maintenance of project documentation, including government submittals, safety and quality reports, personnel lists, contact information, site photographs, and meeting minutes
• Upload and maintain documents within the Project Portal
• Support proposal efforts and assist with technical editing of documents
• Ensure timely receipt of project materials and supplies in the field office
• Assist with preparation of client invoices as needed
• Manage project-related invoices, including preparation, tracking, and coordination with internal departments
• Support procurement activities by interfacing between procurement staff and project teams
• Assist with preparation of progress reports, schedule updates, and expense reports in a timely and accurate manner
• Perform additional administrative tasks and project support duties as assigned

Qualifications:

• Associate degree in Construction Management, Business Administration, or related discipline (or equivalent combination of education and experience)
• Minimum of one year of experience providing general administrative support in an office or project site setting
• Strong written and verbal communication skills
• Proficiency with Microsoft Office, email systems, and Windows-based platforms
• Ability to manage multiple concurrent tasks and meet deadlines
• Willingness and ability to work on-site at project locations and travel domestically and internationally as required
• Ability to work in both office and active field environments
• Ability to sit for extended periods and perform frequent computer and keyboard work
• Visual acuity to view computer monitors, distinguish figures and symbols, and see fine details
• Ability to occasionally lift up to 10 pounds
• Ability to work outdoors in varying environmental and weather conditions (heat, cold, wind, rain, snow)
• Ability to safely work in environments with potential exposure to moving equipment, dust, noise, and other hazards typical of construction or munitions sites

Preferred Qualifications:

• Bachelor's degree in Construction Management, Business Administration, or related field
• Ability to work effectively both independently and as part of a team
• Strong organizational skills with the ability to work efficiently with minimal supervision

Pay Range: $25.00/hr - $27.00/hr

Now in our 4th decade, Resource Options, Inc. ("ROI") partners with Design, Construction, Environmental, and Real Estate professionals to help them identify great opportunities within their area of expertise. With offices throughout New England, New York and New Jersey, ROI seeks candidates interested in rewarding careers with companies serving the natural and built environments. Representative positions include carpenters, electricians, laborers, pipefitters, plumbers, OSHA 40 technicians, CDL drivers, lab pack chemists, HEO's, w/ww operators, analytical chemists, environmental scientists, safety professionals, land surveyors, M/E/P engineers, civil, structural and geotechnical engineers, architects and interior designers, project managers, estimators, superintendents, OPM representatives, property managers, facility maintenance technicians and more. ROI intends to provide a safe and drug-free work environment for our employees and our clients; as such you may be required to take a pre-employment drug screen before beginning employment. If you value an honest day's work and take pride in what you do, we want to work with you. Come join our team!

ROI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

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