Construction Administrative Assistant (Temp-to-Hire)

AppleOne Employment Services; Mission Viejo (CA); On-site; USD 48,000 - 52,000; Full time

Benefits offered by this job

Notary Public certification

Job summary

AppleOne Employment Services in Mission Viejo, CA seeks an Administrative Assistant for a temp-to-hire role supporting a busy home building, construction, and land development office.

The ideal candidate brings 2–3 years of administrative experience, mastery of MS Word/Excel/Outlook, 65 WPM typing, and strong organizational and communication skills. This position offers a structured daytime schedule and meaningful long‑term potential.

Qualifications

• Minimum 2–3 years of administrative experience.
• Proficiency in Microsoft Word, Excel, Outlook and Dropbox.
• Typing speed of at least 65 WPM with transcription experience.
• Excellent written and verbal communication with strong grammar and proofreading.
• Strong organizational skills and attention to detail; ability to manage competing priorities.
• Ability to work independently and take initiative in a fast-paced office.
• Positive, can-do attitude with a team-oriented approach.

Responsibilities

• Provide day-to-day administrative support to team members in a busy professional office environment.
• Maintain, organize, and update files, records, construction documents, and title-related documents.
• Transcribe recorded communications accurately and efficiently.
• Manage correspondence, scheduling, document preparation, and general office tasks.
• Use Microsoft Word, Excel, Outlook, and Dropbox to prepare documents, track information, and communicate effectively.
• Support multiple team members and projects while maintaining accuracy, confidentiality, and attention to detail.

Skills

65_WPM_Typing

MS_Word

MS_Excel

MS_Outlook

Dropbox

Strong_communication

Organization

Independence

Team_orientated_Attitude

Tools

Dropbox

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

AppleOne Employment Services in Mission Viejo, CA seeks an Administrative Assistant for a temp-to-hire role supporting a busy home building, construction, and land development office.

The ideal candidate brings 2–3 years of administrative experience, mastery of MS Word/Excel/Outlook, 65 WPM typing, and strong organizational and communication skills. This position offers a structured daytime schedule and meaningful long‑term potential.