Administrative Assistant — Office & Scheduling Guru

AppleOne Employment Services; Simi Valley (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

AppleOne Employment Services is seeking an Administrative Assistant to support daily office functions in Simi Valley, CA. The role includes answering calls, coordinating schedules, managing supplies, and assisting HR and Accounting teams.

The ideal candidate will be proficient in MS Word, Outlook, and Excel, with some QuickBooks knowledge and a typing speed of 45+ WPM. This position may involve handling travel arrangements and event coordination.

Qualifications

• Proficient in MS Word, Outlook, Excel; some knowledge of QuickBooks.

Responsibilities

• Answer and direct phone calls; check and return daily voicemails.
• Order and maintain office supplies; keep stock levels.
• Maintain kitchen supplies; ensure area is stocked and orderly.
• Handle office maintenance requests; coordinate with vendors.
• Email installers weekly schedules.
• Receive, sort and distribute mail daily.
• Make travel arrangements; book flights, car rentals, hotels, restaurants.
• Assist Accounting with mailing vendor payments.
• Assist HR Manager with employee administrative needs.
• File and e-file company documents and contracts.
• Maintain office calendar; ensure schedules are up-to-date.
• Keep supply cabinet organized.
• Prepare shipping labels for UPS pickups.
• Schedule and coordinate meetings; conference room setup.
• Organize company meetings, team events and celebrations.
• Manage monthly office birthdays and work anniversaries.
• Coordinate the weekly Wednesday coffee run.
• Perform additional tasks and projects as assigned.

Tools

Microsoft Word

Outlook

Excel

QuickBooks

Job description

AppleOne Employment Services is seeking an Administrative Assistant to support daily office functions in Simi Valley, CA. The role includes answering calls, coordinating schedules, managing supplies, and assisting HR and Accounting teams.

The ideal candidate will be proficient in MS Word, Outlook, and Excel, with some QuickBooks knowledge and a typing speed of 45+ WPM. This position may involve handling travel arrangements and event coordination.