Construction Admin & Documentation Specialist

Facade People; Washington; On-site; USD 42,000 - 60,000; Full time

Job summary

Facade People in Washington state is seeking an organized office administrator to support site managers with documentation control, payroll submission, and daily clerical tasks on various project locations.

You will process and distribute project documents, manage filing systems electronic and hard copy, handle emails and calls, and coordinate equipment, materials and submittals for on-site operations. Strong MS Office skills are essential.

Qualifications

• Proficiency in MS Office required, specifically Excel, Word, Outlook & Power Point.
• Diploma in Office Administration considered an asset.
• Excellent communication skills.
• Previous experience working with a construction contractor as an administrator and completing payroll submissions considered an asset.
• Maintain standards of HSSE and comply with Company’s Health, Safety & Environment.
• Take reasonable care of own health and safety and that of others in the workplace.
• Follow and maintain Company standards of Quality in accordance with Company Quality System requirements.

Responsibilities

• Receive, process and distribute incoming project documentation to various parties on site.
• Receive, review and send e-mails.
• Answers all incoming calls
• Maintains the entire filing system and project archives applicable to direct position electronically and hard copies as required.
• Field payroll entry and submission to Corporate Office for all on site.
• Assist in the preparation of client based LEM’s. Once approved forward to Corporate for invoicing on a weekly basis.
• Vehicle tracking for company vehicles and logging of required information and submittals to corporate when required.
• Coordinate equipment, materials and tools pass for outgoing from site.
• Procurement – Create Material Requisitions, submit for approvals and obtain Client approval to purchase if required. Liaise with Corporate Purchaser to purchase.
• Save Packing Slips and Quotes electronically. Receive and review invoices. Submit for approvals and send to corporate for billing.
• Prepare, submit and track approvals of daily Workforce Reports / Timesheets / LEMs charges to the client
• Multitasking and organization skills a necessity
• Maintain Materials Requisition log.

Skills

MS Office proficiency

Excellent communication

Multitasking

Organization

Education

Diploma in Office Administration

Tools

MS Office (Excel, Word, Outlook, PowerPoint)

Job description

Facade People in Washington state is seeking an organized office administrator to support site managers with documentation control, payroll submission, and daily clerical tasks on various project locations.

You will process and distribute project documents, manage filing systems electronic and hard copy, handle emails and calls, and coordinate equipment, materials and submittals for on-site operations. Strong MS Office skills are essential.