Construction Office Manager

Mosaicms; Salem (OR); On-site; USD 60,000 - 80,000; Full time

Job summary

Mosaicms in Salem, Oregon, is seeking a highly organized Construction Office Manager to oversee project documentation and support our project teams. This key role ensures smooth coordination between office and field teams, maintaining accurate records and effective communication.

The ideal candidate will have a strong understanding of construction documentation and excellent organizational skills. The position is primarily office-based, offering a fast-paced environment with occasional job site visits and travel.

Qualifications

• Experience in construction administration or project coordination preferred.
• Strong understanding of construction documentation (RFIs, submittals, etc.).
• Ability to work in a fast-paced environment.

Responsibilities

• Maintain contracts, RFIs, submittals, and project records.
• Assist Project Managers and Superintendents with reporting and scheduling.
• Act as liaison between office, field teams, subcontractors, and vendors.

Skills

Organizational skills

Multitasking

Communication skills

Construction documentation understanding

Tools

Microsoft Office

Bluebeam

Job description

Position Summary

We are seeking a highly organized Construction Office Manager to support our project teams and oversee administrative operations. This role is key to maintaining accurate project documentation, supporting schedules, and ensuring smooth coordination between office and field teams.

Responsibilities

Project Coordination & Documentation

• Maintain contracts, RFIs, submittals, and project records
• Manage document control in Procore and internal systems

Administrative & Scheduling Support

• Assist Project Managers and Superintendents with reporting and scheduling
• Coordinate meetings, agendas, and follow-ups

Procurement & Materials Support

• Track material orders, deliveries, and vendor communication

Communication & Reporting

• Act as liaison between office, field teams, subcontractors, and vendors
• Assist with weekly/monthly project reports

Office Operations

• Maintain processes, workflows, and compliance documentation
• Support subcontractor onboarding and permits

Qualifications

• Experience in construction administration or project coordination preferred
• Strong understanding of construction documentation (RFIs, submittals, etc.)
• Excellent organizational and multitasking skills
• Strong communication skills
• Ability to work in a fast-paced environment

Technical Skills

• Microsoft Office (Excel, Word, Outlook)
• Bluebeam (a plus)

Work Environment

• Primarily office-based with occasional job site visits
• Fast-paced construction environment
• Occasional travel as needed

Equal Opportunity Employer

Mosaic Construction Services is an Equal Opportunity Employer and values diversity in the workplace.