Construction Project Documentation Specialist

Whitman,-Requardt-; Washington (District of Columbia); On-site; USD 68,880 - 79,900; Full time

Benefits offered by this job

Leave accrual and paid holidays

Group life insurance

Flexible spending accounts

401(k) retirement plan

Tuition reimbursement

Employee assistance program

Parental and maternity leave

Job summary

Whitman, Requardt & Associates, LLP (WRA) seeks a highly organized Project Document Control Specialist to support the Construction Management & Inspection group in Washington, DC and Fairfax, VA. This role maintains project records, manages document workflows, and supports contract administration for active public-sector contracts.

Responsibilities include setting up document control systems, tracking RFIs and submittals, generating reports, and coordinating with field staff, inspectors, and

Qualifications

• Minimum 5 years of document control/contract administration experience.
• Public-sector construction project records experience preferred (5+ years).
• Strong knowledge of document control processes and audit readiness.
• Familiarity with public-sector client procedures (VDOT/DDOT or equivalents).
• Proficiency with MS Office (Excel/Word/Outlook/Teams).
• Ability to generate reports and maintain project documentation.

Responsibilities

• Maintain construction project records under supervision of CM/PM.
• Set up and track document control workflows using SharePoint/Procore/e-Builder.
• Organize RFIs, submittals, changes, meeting minutes, and correspondence.
• Maintain logs for RFIs, submittals, changes, pay estimates, and audits.
• Prepare meeting minutes and action item logs.
• Coordinate document flow between field staff, inspectors, and client stakeholders.
• Assist with project closeout, records audits, and as-built drawings.
• Ensure confidentiality and integrity of project records.

Skills

Document control

Project records

CM/CI experience

Audit readiness

Communication skills

Report generation

Microsoft Office

Confidential records

Education

Degree in construction management/engineering

Tools

SharePoint

Procore

e-Builder

VDOT/DDOT systems

Job description

Whitman, Requardt & Associates, LLP (WRA) seeks a highly organized Project Document Control Specialist to support the Construction Management & Inspection group in Washington, DC and Fairfax, VA. This role maintains project records, manages document workflows, and supports contract administration for active public-sector contracts.

Responsibilities include setting up document control systems, tracking RFIs and submittals, generating reports, and coordinating with field staff, inspectors, and