Construction Project Admin Coordinator: Organize Docs & Scheduling

MEA - MidAtlantic Employers’ Association; Baltimore (MD); On-site; USD 42,000 - 64,000; Full time

Job summary

Master Care Flooring is seeking a highly organized Construction Project Administrative Coordinator to support the Controller and Project Operations Team in a fast-paced environment. This full-time office role covers accounting support, documentation, insurance/compliance, purchasing, scheduling support, and general administration.

You will handle front-office tasks, supplier paperwork, AP/AR assistance, payroll support, and project file management, ensuring accuracy and timely processing across

Qualifications

• Administrative experience in construction or related field.
• 0

Responsibilities

• Answer incoming phones and provide front-office support.
• 1
• Complete contractor prequalification forms and maintain documentation.
• 1
• Obtain project certificates of insurance and provide requested compliance documents.
• 1
• Assist with accounts payable processing and invoice entry.
• 1
• Assist with AR statements and routine collections under supervision.
• 1
• Support timesheet collection, payroll documentation, and related data entry.
• 1
• Order routine inventory materials and maintain purchasing records.
• 1
• Create and maintain project files from bidding to closeout.
• 1
• Assist with document management and transmittals.
• 1
• Provide admin support to scheduling-related data entry and logistics.
• 1
• Support project setup and closeout documentation.
• 1
• Perform general data entry, filing, scanning, and record maintenance.
• 1

Skills

Administrative experience

Organizational skills

Attention to detail

Ownership mindset

Communication skills

Spreadsheet literacy

Document management

Tools

Spreadsheets

Document management

Business software

Job description

Master Care Flooring is seeking a highly organized Construction Project Administrative Coordinator to support the Controller and Project Operations Team in a fast-paced environment. This full-time office role covers accounting support, documentation, insurance/compliance, purchasing, scheduling support, and general administration.

You will handle front-office tasks, supplier paperwork, AP/AR assistance, payroll support, and project file management, ensuring accuracy and timely processing across