Construction Office Documentation Specialist

PACO Group, Inc.; New York (NY); On-site; USD 128,943,000 - 157,597,000; Full time

Benefits offered by this job

401(k) and 401(k) Employer Matching.

Group Life Insurance, LTD and AD&D.

Job summary

PACO Group is seeking an Office Engineer to support administration, coordination, and documentation of construction projects in the United States. The role liaises with project managers, engineers, contractors, and field staff to maintain records, facilitate submittals and RFIs, and review technical documents.

Ideal candidates show strong organization and communication, detail orientation, and knowledge of construction documentation and project management processes.

Qualifications

• Bachelor's degree in Civil Engineering, Construction Management, or a related field.
• Experience in engineering, construction management, or a construction office environment.
• Knowledge of construction processes, project documentation, and office engineering practices.
• Proficiency with project management/document-control software and Microsoft Office Suite.
• Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced project environment.
• Strong written and verbal communication skills.
• Attention to detail, teamwork, problem-solving ability, and follow-through.

Responsibilities

• Prepare, review, organize, and distribute project documents, including plans, schedules, reports, correspondence, and related construction documentation.
• Maintain project records, logs, and document-control systems to ensure information is accurate, complete, organized, and readily accessible.
• Coordinate with project managers, engineers, contractors, subcontractors, and other stakeholders regarding project information, documentation, and status updates.
• Manage and track submittals, RFIs, and change orders, ensuring timely routing, responses, and adherence to project requirements.
• Review drawings, specifications, and other technical documents to identify discrepancies, conflicts, constructability concerns, and potential project issues.
• Assist with preparation and tracking of project correspondence, reports, meeting documentation, and other project records.
• Support project quality-control and documentation requirements throughout construction.
• Coordinate with field personnel to ensure office engineering activities remain aligned with construction progress, field conditions, and project milestones.

Skills

Project coordination

Documentation

Organizational skills

Communication skills

Teamwork

Attention to detail

Education

Bachelor's degree in Civil Engineering, Construction Management, or related field

Tools

Microsoft Office Suite

Document control software

Job description

PACO Group is seeking an Office Engineer to support administration, coordination, and documentation of construction projects in the United States. The role liaises with project managers, engineers, contractors, and field staff to maintain records, facilitate submittals and RFIs, and review technical documents.

Ideal candidates show strong organization and communication, detail orientation, and knowledge of construction documentation and project management processes.