Construction Admin Assistant with Quickbooks Experience

Services By J National LLC; Houston (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Company parties

Competitive salary

Dental insurance

Health insurance

Paid time off

Vision insurance

Career Growth Opportunities

Job summary

Services By J National LLC is seeking an Administrative Assistant to support the office team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best.

Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Qualifications

• High school diploma or GED required; associate degree preferred.
• 2–3 years experience as Administrative Assistant or in a similar position.
• 2–3 years experience with QuickBooks & Service Titan accounting software.
• Familiarity with standard office equipment such as printers and fax machines.
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person.
• Work with technicians to upload work orders and close jobs.
• Coordinate the opening of new jobs through the call center.
• Write emails, memos, and letters and distribute them appropriately; contribute to company reports and print reports as needed by Regional Manager.
• Maintain an organized filing system.
• Develop, update, and maintain relevant office procedures.

Skills

Administrative tasks

Phone etiquette

Scheduling

Communication

Time management

Office software

Education

High school diploma/GED

Associate’s degree or admin training

Tools

QuickBooks

ServiceTitan

Microsoft Word

Outlook

PowerPoint

Printers & fax machines

Job description

Benefits:

• Company parties
• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Benefits/Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

• Answer incoming phone calls and route them to the appropriate person
• Work with technicians to upload work orders and close jobs
• Coordinate the opening of new jobs through the call center
• Write emails, memos, and letters and distribute them appropriatelyContribute to company reports and print reports as needed by Regional Manager
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures

Qualifications

• High school diploma/GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• 2-3 years experience with Quickbooks & Service Titan accounting software
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects