Compassionate Administrator & Operations Coordinator

Foresthillspalmcityflorida; Port Reading, Northern (NJ, KY); Hybrid; USD 36,000 - 52,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

AD&D Insurance

STD Insurance

Tuition Reimbursement

Anniversary Award

Career Advancement

Employee Assistance Fund

Legend Award Program

Funeral and Cemetery Benefits

Employee Referral Bonus

401k with Company Match

Job summary

Everstory Partners in New Jersey is seeking an Administrator to support our location team. You will answer phones, schedule appointments, onboard staff, and assist leadership while ensuring accurate contract processing, banking, and records management.

The role covers accounts payable/receivable, deeds and certificates, memorial and work orders, and daily meetings. Strong communication, organization, and confidentiality are essential, with availability for holidays, evenings, and weekends.

Qualifications

• Multi-Line phone skills required; filing skills alphabetically.
• Ability to type 40 words per minute with minimal errors and data entry skills.
• Basic math and computer skills including Word and Excel or Google equivalents.
• Confidential handling of employee and customer information.
• Excellent customer service and interpersonal skills.
• Strong organizational skills.
• Ability to multitask and work independently or in a team.
• Ability to complete tasks quickly and meet deadlines.
• Valid state driver’s license and access to a personal vehicle.
• High School equivalency required.
• Minimum 1 year of admin or customer service experience.
• Holidays, evenings and weekends availability.

Responsibilities

• Answer phones and schedule appointments.
• Assist onboarding team members and location leadership.
• Contract processing and quality control.
• Banking duties: cash receipts, deposits, card transactions.
• Process IOA’s (Interment Order and Authorization).
• File maintenance and record keeping.
• Coordinate onboarding responsibilities for HR.
• Accounts payable and accounts receivable duties.
• Process deeds, certificates, and trust certificates as needed.
• Manage work and memorial orders.
• Participate in daily White Board meetings.
• Prepare reports including trust, state-required, and month-end.

Skills

Multi-Line phone skills

Filing skills

Typing 40 wpm

Data entry

Basic math

Word processing

Spreadsheet

Customer service

Organizational skills

Teamwork

Confidentiality

Education

High School equivalency

Tools

Word

Excel

Google Docs

Google Sheets

Job description

Everstory Partners in New Jersey is seeking an Administrator to support our location team. You will answer phones, schedule appointments, onboard staff, and assist leadership while ensuring accurate contract processing, banking, and records management.

The role covers accounts payable/receivable, deeds and certificates, memorial and work orders, and daily meetings. Strong communication, organization, and confidentiality are essential, with availability for holidays, evenings, and weekends.