Compassionate Administrative Coordinator

Everstory-Partners; Town of Shelby (WI); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental, Vision, Life, AD&D, &

Job summary

Everstory Partners in Wisconsin is seeking an Administrative Specialist to join the location team. You will handle phone support, scheduling, onboarding, and location operations while delivering a customer-focused experience.

The role covers contract processing, banking duties, records maintenance, HR onboarding, AP/AR, deeds and certificates, work orders, and routine reporting. Strong organization and confidentiality are essential, with availability for holidays, evenings, and weekends as

Qualifications

• Basic computer skills including Word and Excel.
• Strong customer service and confidentiality.
• Ability to multitask and meet deadlines.
• Valid state driver's license and access to a personal vehicle.
• High School equivalency.
• Minimum of one year admin or customer service experience.

Responsibilities

• Contract processing and quality control, including verification that all contracts are valid before entry.
• Banking duties: cash receipt entry, deposit slips, credit card transactions and bank deposits.
• Cemetery daily processing of IOA's following company standards and policies.
• File maintenance and record keeping: update customer files and scan documents.
• Human Resources: coordinate onboarding responsibilities as needed.
• Accounts Payable: ensure bills are paid promptly and process purchases/invoices.
• Accounts Receivable: collect past and present balances due for delinquent contracts.
• Deeds and Certificates: provide deeds/certificates to Sales Management weekly.
• Work and Memorial Orders – order memorials when paid in full; manage work orders for Park Services.
• White Board Meetings – participate in daily meetings across departments.
• Reporting: may include Trust, state requirements, and month-end processing.

Skills

Multi-Line phone skills

Filing

Typing 40 wpm

Data entry

Basic math

Word processing

Spreadsheet (Excel)

Google equivalents

Education

High School equivalency

Tools

Word

Excel

Google workspace

Job description

Everstory Partners in Wisconsin is seeking an Administrative Specialist to join the location team. You will handle phone support, scheduling, onboarding, and location operations while delivering a customer-focused experience.

The role covers contract processing, banking duties, records maintenance, HR onboarding, AP/AR, deeds and certificates, work orders, and routine reporting. Strong organization and confidentiality are essential, with availability for holidays, evenings, and weekends as