Community Services Front Desk & Admin Coordinator

Nonprofit Westchester; Town of Mamaroneck (NY); On-site; USD 45,000 - 52,000; Full time

Benefits offered by this job

Health coverage

Paid time off

Professional development

Retirement plan (401k)

Job summary

Nonprofit Westchester's Community Resource Center in the Town of Mamaroneck, NY is seeking an Administrative Coordinator to support daily operations and serve as the first point of contact for clients, partners, and community members.

This full-time, in-person role offers a welcoming, organized office environment and opportunities to handle scheduling, front desk duties, mail and records, and basic administrative tasks.

Qualifications

• Strong customer service skills and professional demeanor.
• Excellent verbal and written communication.
• Bilingual in English and Spanish preferred.
• Strong organizational skills and attention to detail.
• Ability to multitask in a fast-paced environment.
• Experience with Microsoft Office or Google Workspace.
• Ability to handle confidential information with discretion.
• Reliable and punctual with a collaborative mindset.

Responsibilities

• Serve as the first point of contact for clients, visitors, and partners.
• Front Office & Client Reception; greet and check in clients.
• Answer and direct incoming calls and inquiries.
• Manage appointment scheduling and conference room bookings.
• Maintain visitor logs and ensure adherence to building security procedures.
• Support client flow during high-volume service days.
• Coordinate mail distribution, scanning, and filing.
• Track maintenance issues and liaise with Facilities Manager as needed.

Skills

Customer service

Communication (verbal & written)

Bilingual: English & Spanish

Organizational skills

Multitasking

Discretion

Reliability

Tools

Microsoft Office / Google Workspace

Job description

Nonprofit Westchester's Community Resource Center in the Town of Mamaroneck, NY is seeking an Administrative Coordinator to support daily operations and serve as the first point of contact for clients, partners, and community members.

This full-time, in-person role offers a welcoming, organized office environment and opportunities to handle scheduling, front desk duties, mail and records, and basic administrative tasks.