Administrative Coordinator

Community Resource Center; Town of Mamaroneck (NY); In loco; USD 45.000 - 52.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health coverage

Paid time off

Professional development

Retirement plan (401k)

Descrizione del lavoro

Nonprofit Westchester's Community Resource Center in the Town of Mamaroneck, NY is seeking an Administrative Coordinator to support daily operations and serve as the first point of contact for clients, partners, and community members.

This full-time, in-person role offers a welcoming, organized office environment and opportunities to handle scheduling, front desk duties, mail and records, and basic administrative tasks.

Competenze

• Strong customer service skills and professional demeanor.
• Excellent verbal and written communication.
• Bilingual in English and Spanish preferred.
• Strong organizational skills and attention to detail.
• Ability to multitask in a fast-paced environment.
• Experience with Microsoft Office or Google Workspace.
• Ability to handle confidential information with discretion.
• Reliable and punctual with a collaborative mindset.

Mansioni

• Serve as the first point of contact for clients, visitors, and partners.
• Front Office & Client Reception; greet and check in clients.
• Answer and direct incoming calls and inquiries.
• Manage appointment scheduling and conference room bookings.
• Maintain visitor logs and ensure adherence to building security procedures.
• Support client flow during high-volume service days.
• Coordinate mail distribution, scanning, and filing.
• Track maintenance issues and liaise with Facilities Manager as needed.

Conoscenze

Customer service

Communication (verbal & written)

Bilingual: English & Spanish

Organizational skills

Multitasking

Discretion

Reliability

Strumenti

Microsoft Office / Google Workspace

Descrizione del lavoro

Salary: $45,000.00 - $52,000.00 Annually

Application Deadline: N/A

The Community Resource Center (CRC) empowers immigrant and low-income families by providing the resources and advocacy to help them become self-reliant and thriving members of the community.

The Community Resource Center (CRC) is seeking an Administrative Coordinator to support the daily operations of our office and serve as the first point of contact for clients, partners, and community members. This role plays a critical part in maintaining a welcoming, organized, and efficient environment that reflects CRC’s commitment to professionalism and community-centered service.

Responsibilities

• Serve as the first point of contact for clients, visitors, and partners
• Front Office & Client Reception
• Greet and check in clients in a professional, welcoming, and culturally responsive manner
• Answer and direct incoming phone calls and general inquiries
• Manage appointment scheduling and conference room bookings
• Maintain visitor logs and ensure adherence to building security procedures
• Support client flow during high-volume service days

Office Operations & Facilities Coordination

• Maintain an organized, professional, and welcoming office environment
• Monitor and order office supplies and inventory
• Coordinate mail distribution, scanning, and filing
• Track maintenance issues and liaise with Facilities Manager as needed
• Support setup and breakdown of internal meetings and small events
• Maintain posted compliance notices and office signage

Administrative & Systems Support

• Provide general administrative assistance to staff as needed
• Assist with copying, scanning, and assembling documents
• Prepare meeting rooms and materials for internal meetings
• Maintain organized front desk files and shared administrative documents
• Track incoming and outgoing mail and packages
• Support basic recordkeeping and document organization

Qualifications

• Strong customer service skills and professional demeanor
• Excellent verbal and written communication skills
• Ability to communicate effectively and respectfully with diverse communities
• Bilingual in English and Spanish strongly preferred
• Strong organizational skills and attention to detail
• Ability to multitask and manage competing priorities in a fast-paced environment
• Proficiency in Microsoft Office or Google Workspace
• Ability to handle confidential information with discretion
• Reliable, punctual, and dependable Work Environment

Full-time, in-person position (Monday–Friday, 9:00 AM–5:00 PM)
Family-friendly, mission-driven workplace
Supportive, team-based structure with ongoing mentorship and supervision

Compensation & Benefits

Salary Range: $45,000 – $52,000 annually

Employment Type: Full-Time | Non-Exempt | Benefits Eligible

Benefits

• 100% Employer-Paid Health Coverage (medical and dental)
• Generous paid time off (vacation, sick, holidays)
• Professional development opportunities
• Additional benefits may include professional development opportunities and a supportive, mission-driven work environment
• Retirement Savings Plan: 401(k) with a 3% employer match