Community Office Coordinator - Admin & Events Lead

Woodlake Trails; Ruskin (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

401(k) Plan with employer matching

Employee Assistance Program

Identity Theft Insurance

Team Member Perks & Discounts

Site Rent Discounts

Paid sick leave

Paid holidays

Job summary

Sun Communities is seeking an Office Coordinator to manage routine office tasks, assist with resident relations, and support community operations. The role requires accurate clerical work, strong communication, and familiarity with Yardi and NetSuite.

You will handle mailings, scheduling, rent collections, and reporting while supporting marketing materials and event planning within the community context.

Qualifications

• High School Diploma or GED required.
• 2 years of administrative experience required.
• 6 months experience using NetSuite preferred.
• 6 months of property management office experience preferred.
• Excellent written and verbal communication skills.
• Excellent problem solving skills.
• Professional appearance.
• Must have a valid driver’s license.

Responsibilities

• Greet guests and establish rapport with residents and prospects.
• Prepare and distribute resident communications and notices.
• Process payments and postings in Yardi and record in accounts.
• Prepare and reconcile community reports and maintain records.
• Perform general administrative tasks (phones, typing, filing).
• Schedule clubhouse rentals and process fees.
• Maintain stocked office supplies and place orders.
• Make collection calls for rent payments and forward delinquency files.
• Process move-ins and move-outs per Operations Manual.
• Assist with planning resident relations events and marketing materials.
• Refer prospects to Community Manager and enter information into Yardi.
• Assist with inventory checks and show homes to prospective residents.
• Coordinate with underwriting for approvals on applicants.

Skills

Communication

Problem solving

Professional appearance

Excellent written and verbal skills

Education

High School Diploma or GED

Tools

NetSuite

Yardi

Job description

Sun Communities is seeking an Office Coordinator to manage routine office tasks, assist with resident relations, and support community operations. The role requires accurate clerical work, strong communication, and familiarity with Yardi and NetSuite.

You will handle mailings, scheduling, rent collections, and reporting while supporting marketing materials and event planning within the community context.