Community Development Administrative Specialist

City of Coweta, OK; Coweta (OK); On-site; USD 32,000 - 42,000; Full time

Job summary

The City of Coweta, OK is seeking a capable clerical professional to provide essential administrative support to the Community Development Department. The role involves greeting the public, directing inquiries, handling phone calls and mail, and assisting with purchasing and record keeping.

Strong communication and organizational skills are required. Responsibilities include composing correspondence, maintaining filing systems, generating work orders, and tracking time and employee records.

Qualifications

• Education: High school diploma or GED; specialized coursework in general office practices (typing, PCs, filing, accounting).
• Knowledge of local ordinances as they apply to citizen inquiries; ability to research information; discreet handling of confidential information.

Responsibilities

• Answers and operates telephones, routes callers to appropriate departments, and provides information during business hours and emergencies.
• Communicates with PWA Director and Assistant PWA Director regarding customer complaints or issues.
• Operates two-way radio and telephone as needed.
• Receives the public and answers questions.
• Assists in procurement of department materials and supplies, tracks purchase orders and expenditures.
• Receives, stamps, and distributes mail; processes outgoing mail.

Skills

Public communication

Office procedures

Written communication

Record keeping

Research skills

Discretion with confidential info

Organizational skills

Attention to detail

Education

High school diploma or GED

Specialized coursework in general office practices

Tools

Office software suite

Job description

The City of Coweta, OK is seeking a capable clerical professional to provide essential administrative support to the Community Development Department. The role involves greeting the public, directing inquiries, handling phone calls and mail, and assisting with purchasing and record keeping.

Strong communication and organizational skills are required. Responsibilities include composing correspondence, maintaining filing systems, generating work orders, and tracking time and employee records.