Administrative Services Specialist II

NORMAN CITY CLERK; Norman (OK); On-site; USD 25,000 - 37,000; Full time

Job summary

Norman City Clerk is seeking a Full Time, non-exempt clerk to support the department with administrative duties and public information services.

The role requires a high school diploma and 2–3 years of office experience, with proficiency in Microsoft Office and Adobe. Duties include processing licenses, handling payments, generating reports, data entry, and maintaining confidential records.

Qualifications

• High school diploma or equivalent.
• Two to three years of experience in general office practices, procedures, and equipment or equivalent education/experience.
• Proficiency in Microsoft Office and Adobe; strong analytical and proofreading abilities; familiarity with maps/GIS; data entry; effective communication.

Responsibilities

• Answer phones and route calls; provide information on department services.
• Process annual licenses and violation payments; generate reports.
• Enter and track cases in software; prepare notices and mailings; handle work orders and documents.
• Assist with invoices, procurement, and vendor relations; maintain filing systems.
• Prepare payroll and personnel records; follow policies and confidentiality.

Skills

Analytical skills

GIS maps

Data entry

Proofreading

Interpersonal skills

Verbal and written communication

Organizing & prioritizing

Education

High school diploma or equivalent

2-3 years office experience

Tools

Microsoft Office

Adobe

Job description

Norman City Clerk is seeking a Full Time, non-exempt clerk to support the department with administrative duties and public information services.

The role requires a high school diploma and 2–3 years of office experience, with proficiency in Microsoft Office and Adobe. Duties include processing licenses, handling payments, generating reports, data entry, and maintaining confidential records.