Detention Administrative Specialist

Oklahoma County; Oklahoma City (OK); On-site; USD 34,000 - 43,000; Full time

Job summary

Oklahoma County is seeking an Administrative Support Specialist to assist the Facility Administrator and Assistant Facility Administrators at the Juvenile Center. You will perform clerical tasks, maintain diverse records, manage inventories, and support ACA/OJA audits.

Responsibilities include enrollment coordination for residents, JOLTS data entry, procurement, safety inspections, drills, vehicle and property management, and uniform issuance. Strong organizational skills required.

Qualifications

• Typing from rough copy or dictation with good English usage and spelling.
• Ability to use Windows and Microsoft Office software.
• Able to follow agency policies, procedures and instructions.
• Establish and maintain effective working relationships; handle confidential work.
• Work independently with strong time-management and organization.
• Read, write, and understand spoken and written material.

Responsibilities

• Provide administrative support for the Facility Administrator and Assistant Facility Administrators.
• Maintain accurate records for administrative and operational functions within the detention facility.
• Operate office equipment and machines.
• Oversee school enrollment for residents and report to OKCPS.
• Enter information in JOLTS and maintain ACA/OJA records for audits.
• Coordinate donations for employee fundraisers and newsletters.
• Handle purchasing, inventory, and budget tracking for supplies and equipment.
• Conduct health, fire, and safety inspections and maintain records.
• Plan and coordinate monthly drills and training for staff.
• Manage vehicle and property inventory, keys, and gear as needed.
• Order, maintain, and issue employee uniforms and provide coverage for clerical staff.

Skills

Typing

Microsoft Office

Windows OS

Communication

Organization

Independent work

Recordkeeping

Education

High school diploma or equivalent

Two years secretarial experience

Tools

MS Office

Job description

Oklahoma County is seeking an Administrative Support Specialist to assist the Facility Administrator and Assistant Facility Administrators at the Juvenile Center. You will perform clerical tasks, maintain diverse records, manage inventories, and support ACA/OJA audits.

Responsibilities include enrollment coordination for residents, JOLTS data entry, procurement, safety inspections, drills, vehicle and property management, and uniform issuance. Strong organizational skills required.