Administrative Associate

Cowley College; Winfield (KS); On-site; USD 20,000 - 29,000; Full time

Job summary

Cowley County is seeking an Administrative Associate to coordinate office activities and support the County Administrator and administrative staff. The role handles telephone inquiries, file maintenance, correspondence, and records management.

This non-exempt, full-time position requires a high school diploma or GED, basic computer skills, and the ability to work under pressure while maintaining confidentiality.

Qualifications

• High School Diploma or GED is required.
• Strong clerical and data-entry skills.
• Good command of English grammar, spelling, and punctuation.
• Ability to type and use a computer.
• Ability to maintain confidentiality and work under time pressure.

Responsibilities

• Coordinate office activities and support the County Administrator and Administrative Office staff.
• Handle incoming telephone calls and direct inquiries as needed.
• Greet visitors and assist staff in the office environment.
• Prepare letters, packages, and other outgoing materials for mailing.
• Maintain office records, reports, and correspondence.
• Create agenda for County Commission meetings with supporting documents.
• Assist with preparation of the County budget.

Skills

Clerical experience

Telephone handling

Data entry

Recordkeeping

Microsoft Office

Written and oral communication

Education

High School Diploma or GED

Job description

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13632464

Salary:$17.71 Hourly

Cowley County Job Description

• JOB TITLE**: Administrative Associate
• DEPARTMENT**: County Administrators Office
• REPORTS TO**: County Administrator
• FLSA STATUS**: Non-Exempt
• SALARY GRADE**: B
• Position Summary:**The employee in this position will coordinate

office activities and perform administrative assignments for the County
Administrator and Administrative Office staff in support of the on-going
operations of the office. Administrative assignments include such duties
as office coordination, receiving and directing incoming telephone
calls, assisting visitors, filing documents, ordering supplies,
preparing, and maintaining office records, reports, and correspondence.

Essential Duties And Responsibilities

• Receives incoming telephone calls, provides answers to routine inquiries and/or refers them to other personnel.
• Screens and greets visitors to the office.
• Assist in providing routine information to County Administrator,
  office staff, county personnel and the public.
• Opens, sorts, and delivers mail within the administrative office.
• Prepares letters, packages, and other outgoing materials for
  mailing.
• General data entry and production of printed materials, as required
  by staff.
• Creates agenda for County Commission meetings with all supporting
  documents.
• Prepares new employee files and documents.
• Files documents for the administrative office.
• General record keeping.
• Assists with preparation of the County budget.
• Covers for other administrative office staff in various county
  departments if needed.

Marginal Duties And Responsibilities

• Other related duties as deemed necessary or as required.

Experience

**Position Requirements:**

• Any equivalent combination of training and experience, which

Education

provides the required knowledge, skills, and abilities.

• High School Diploma or GED is required.

Skills

• Knowledge of clerical and office procedures.
• Knowledge of basic office equipment.
• Good knowledge of English, grammar, spelling, and punctuation.
• Ability to type and enter data accurately and proficiently.
• Skills in the use of a personal computer and related software.
• Skilled in time management and multi-tasking.
• Ability to prepare reports and maintain records.
• Ability to communicate effectively orally and in writing.
• Ability to maintain confidentiality.
• Ability to make decisions and prioritize under high stress.

Accountability

• Problem solving and decision-making skills are a factor in this
  position.

Supervision

• Employees do not have supervisory responsibilities.

Working Conditions

• Duties are performed in an office setting. Must be able to operate a
  telephone, computer keyboard, ten key, copier and scanner. Performs
  work safely in accordance with County safety program and
  departmental safety procedures.

Physical Requirements

• Continuous sitting and typing for extended periods of time;
  occasional standing, stooping, lifting, carrying, reaching, pulling;
  walking; frequent speaking and listening to staff and the public.