Community Development Admin Specialist

City of Coweta; Coweta (OK); On-site; USD 32,000 - 42,000; Full time

Job summary

City of Coweta is seeking a capable administrative clerk to provide professional public service and essential secretarial support to the Community Development Department. The role involves answering phones, routing inquiries, processing mail, drafting correspondence, and maintaining filing systems to ensure efficient operations.

Candidates should have a high school diploma, office experience with LANs, strong communication skills, and the ability to handle confidential information, organize

Qualifications

• Public-facing communication with professional demeanor.
• Modern office procedures and software applications.
• Strong English spelling, grammar, and letter writing.
• Record keeping principles and data management.
• Knowledge of local ordinances related to inquiries.
• Ability to research information and handle confidential material.
• Organizational skills to manage workload and deadlines.

Responsibilities

• Answer and route calls, provide information to customers during business hours.
• Communicate with PWA Director regarding customer issues as needed.
• Operate two-way radio and telephone as needed.
• Receive the public and answer questions.
• Assist in procurement of department materials and track purchase orders.
• Receive, stamp, and distribute incoming mail; process outgoing mail.
• Compose, type, edit correspondence, reports, and other materials requiring judgment as to content, accuracy, and completeness.
• Generate work order requests based on customer complaints, issues, or staff requests.
• Establish and maintain PWA filing system.
• Maintain employee data base tracking vacation, sick time, and comp time usage as well as employee contact information.
• Other duties as assigned.

Skills

Public contact

Telephone etiquette

Organizational skills

Written communication

Discretion/confidentiality

Independent work

Education

High school diploma or GED

Tools

Local area networks (LANs)

Job description

City of Coweta is seeking a capable administrative clerk to provide professional public service and essential secretarial support to the Community Development Department. The role involves answering phones, routing inquiries, processing mail, drafting correspondence, and maintaining filing systems to ensure efficient operations.

Candidates should have a high school diploma, office experience with LANs, strong communication skills, and the ability to handle confidential information, organize