College Administrative Assistant II – Student & Programs

City Colleges of Chicago; Chicago (IL); On-site; USD 48,000 - 51,000; Full time

Job summary

City Colleges of Chicago at Dawson Technical Institute, Kennedy-King College’s satellite campus, seeks a College Clerical Assistant II to provide administrative support and serve as a key contact for students, faculty, staff, community partners, and employers.

This grant-funded role supports scheduling, enrollment activities, reports, and campus events while ensuring efficient administrative processes under the Dean and DTI leadership.

Qualifications

• High school diploma plus one year of clerical/keyboard experience or equivalent.
• Proficient in PC desktop software and related programs.
• Ability to operate a personal computer.
• Keyboard at least 45 words per minute.
• Skill in basic filing, record keeping, and operation of office machines.

Responsibilities

• Operates word processing to produce exams, handouts, faculty lists and manuals; maintains office files.
• Answers phones, takes messages, and transfers calls; sorts and distributes mail.
• Prepares attendance reports for payroll and purchase requisitions; verifies invoices and POs.
• Provides information to student inquiries on registration, financial aid, courses and policies.
• Maintains student academic records, financial aid reports, transcripts, and course data.

Skills

PC proficiency

Typing 45 wpm

Filing and record keeping

Telephone handling

Office equipment operation

Education

High school diploma or equivalent

Tools

None

Job description

City Colleges of Chicago at Dawson Technical Institute, Kennedy-King College’s satellite campus, seeks a College Clerical Assistant II to provide administrative support and serve as a key contact for students, faculty, staff, community partners, and employers.

This grant-funded role supports scheduling, enrollment activities, reports, and campus events while ensuring efficient administrative processes under the Dean and DTI leadership.