Dynamic Administrative Assistant, Academic Affairs

Joliet-Junior-College; Joliet (IL); On-site; USD 30,000 - 32,000; Part time

Benefits offered by this job

Benefits package

Job summary

Joliet Junior College is seeking an Administrative Assistant I to provide high-level clerical support to the Technical Education Department. The role involves confidential duties, scheduling, budgeting assistance, and front-line student and staff support.

You will prepare documents, manage schedules, assist with payroll for student workers, and coordinate travel and events. Strong MS Office skills, data entry accuracy, and professionalism are essential for success in a diverse college

Qualifications

• High school diploma or equivalent.
• One (1) year of related experience.
• Ability to perform accurate data entry and proofread carefully.
• General knowledge of modern office procedures.
• Strong personal computer skills and thorough knowledge of Microsoft Office 365 Outlook, Word and Excel for Windows.
• Ability to multitask with attention to detail and organization.
• Ability to work independently and as part of a team while handling confidential information.
• Strong verbal and written communication skills and ability to work with diverse populations.
• Commitment to the college’s core values of respect, inclusion, integrity, and collaboration.

Responsibilities

• Prepare and complete written and digital correspondence, documents, reports, tests, and related materials; update syllabi, curriculum, and files.
• Receive visitors, handle calls, relay messages, provide information, counsel students and part-time instructors.
• Create and adjust semester class schedules using Excel for 15 programs; coordinate with Chair and Program Coordinators.
• Assist chair with departmental budget; process monies, maintain financial records, and coordinate with Purchasing.
• Update and manage marketing literature; design and update displays for events; ensure brand consistency.

Skills

Data entry

MS Office

Communication

Multitasking

Confidentiality

Customer service

Education

High school diploma

Tools

Colleague

Curriculog

Excel

Word

Outlook

Job description

Joliet Junior College is seeking an Administrative Assistant I to provide high-level clerical support to the Technical Education Department. The role involves confidential duties, scheduling, budgeting assistance, and front-line student and staff support.

You will prepare documents, manage schedules, assist with payroll for student workers, and coordinate travel and events. Strong MS Office skills, data entry accuracy, and professionalism are essential for success in a diverse college