College Clerical Asst II (GRANT FUNDED)

City Colleges of Chicago; Chicago (IL); In loco; USD 48.000 - 51.000; Tempo pieno

Descrizione del lavoro

City Colleges of Chicago at Dawson Technical Institute, Kennedy-King College’s satellite campus, seeks a College Clerical Assistant II to provide administrative support and serve as a key contact for students, faculty, staff, community partners, and employers.

This grant-funded role supports scheduling, enrollment activities, reports, and campus events while ensuring efficient administrative processes under the Dean and DTI leadership.

Competenze

• High school diploma plus one year of clerical/keyboard experience or equivalent.
• Proficient in PC desktop software and related programs.
• Ability to operate a personal computer.
• Keyboard at least 45 words per minute.
• Skill in basic filing, record keeping, and operation of office machines.

Mansioni

• Operates word processing to produce exams, handouts, faculty lists and manuals; maintains office files.
• Answers phones, takes messages, and transfers calls; sorts and distributes mail.
• Prepares attendance reports for payroll and purchase requisitions; verifies invoices and POs.
• Provides information to student inquiries on registration, financial aid, courses and policies.
• Maintains student academic records, financial aid reports, transcripts, and course data.

Conoscenze

PC proficiency

Typing 45 wpm

Filing and record keeping

Telephone handling

Office equipment operation

Formazione

High school diploma or equivalent

Strumenti

None

Descrizione del lavoro

COLLEGE CLERICAL ASSISTANT II (GRANT FUNDED)

DAWSTON TECHNICAL INSTITUTE

Kennedy-King College's satellite campus, Dawson Technical Institute(DTI), is seeking a highly organized and customer-focused CollegeClerical Assistant II to provide administrative and operationalsupport for Dawson Technical Institute. This position serves as akey point of contact for students, faculty, staff, communitypartners, and employers while supporting the day-to-day operationsof academic and workforce development programs. Under supervision,performs a variety of routine clerical duties in a collegeadministrative or departmental office; and performs related dutiesas required. The successful candidate will coordinate calendars andmeetings, maintain records and documentation, support schedulingand enrollment-related activities, prepare reports andcorrespondence, assist with campus events, and provide outstandingcustomer service in a fast-paced environment. This role worksclosely with the Dean and DTI leadership team to ensureadministrative processes are efficient, organized, and responsiveto campus priorities.

Dawson Technical Institute (DTI) is a workforce-focused campusdedicated to preparing students for high-demand careers throughtechnical education, workforce development, continuing education,and industry partnerships. Our team is committed to creatingpathways to employment and supporting student success throughinnovative programming and responsive student services.

DUTIES & RESPONSIBILITIES:

• Operates computer equipment utilizing word processing softwareto produce a variety of materials including exams, studenthandouts, faculty lists and handbooks, teacher program forms,narrative reports and general correspondence; maintains generaloffice and college program files.
• Answers telephones, takes messages and transfers calls toappropriate personnel. Sorts and distributes incoming mail.
• Assists in reviewing time sheets and prepares attendancereports for payroll processing. Prepares purchase requisitions forsupplies and equipment, reviews invoices and purchase orders toensure correctness of charges and to verify delivery of ordereditems.
• Provides information to student inquiries regardingregistration, financial aid, departmental course offerings andpolicies.
• Maintains and updates student academic records, financial aidreports, registration forms and transcripts. Maintains and updatescollege course data and inputs student registrationinformation.
• Adheres to CCC Customer Service Excellence standards.
• Performs related duties as required.

QUALIFICATIONS :

• Graduation from high school supplemented by one year ofclerical and keyboarding experience in an office setting; or anequivalent combination of training and experience.
• Proficient in PC desktop and related software programs.
• Ability to operate a personal computer.
• Ability to keyboard 45 words per minute. Ability to followverbal and written instructions.
• Skill in basic filing, record keeping and operation of avariety of office machines.

Salary Range: $48,389.15 - $50,808.60

Offered salary will be determined by the applicant's education,knowledge, skills and abilities, as well as other factors such asinternal equity.

Benefits information is found at https://www.ccc.edu/departments/Benefits/

This position is represented by the Local 1708 Union.

Chicago residency is required for all full-time employees withinsix months of hire.

We are an equal opportunity and affirmative actionemployer.

Thank you for your interest in City Colleges ofChicago.