Clinic Admin Assistant: Scheduling, Travel & Records

CH01 CHE Fresenius Medical Care (Schweiz) AG; Ottawa (IL); On-site; USD 19,000 - 30,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Parental leave

Job summary

Fresenius Medical Care is seeking a Clinic Administrative Assistant in Ottawa, IL to perform secretarial and administrative duties. Responsibilities include screening calls, scheduling, filing, and coordinating meetings to support department operations.

The ideal candidate will have a High School Diploma, 1–2 years of related experience, and strong Microsoft Office skills. The role offers a comprehensive benefits package and room for growth within the clinic network.

Qualifications

• High School Diploma required; specialized secretarial training preferred.
• 1–2 years of related experience.
• Proficient in Microsoft Office and basic business vocabulary.

Responsibilities

• Screen telephone calls, open mail, schedule appointments, and maintain the calendar.
• Set up official filing system, records management, and coordinate meetings.
• Prepare memos, correspondence, agendas, minutes, and policy explanations.
• Organize travel arrangements and complete expense reports.
• Interface with management and external customers; assist with projects.

Skills

Office administration

Phone etiquette

Communication skills

Analytical skills

Education

High School Diploma

Secretarial training (preferred)

Tools

Microsoft Office

Databases

Spreadsheets

Presentations

Job description

Fresenius Medical Care is seeking a Clinic Administrative Assistant in Ottawa, IL to perform secretarial and administrative duties. Responsibilities include screening calls, scheduling, filing, and coordinating meetings to support department operations.

The ideal candidate will have a High School Diploma, 1–2 years of related experience, and strong Microsoft Office skills. The role offers a comprehensive benefits package and room for growth within the clinic network.