Clinic Admin Assistant - Seamless Scheduling & Support

Fresenius Medical Care; Jackson (AL); On-site; USD 35,000 - 45,000; Full time

Job summary

Fresenius Medical Care seeks an experienced administrative assistant to provide confidential secretarial support, manage calendars and office filing systems, and coordinate meetings and travel. The role requires basic budgeting and invoicing tasks performed under supervision.

The candidate should have a High School Diploma and 1–2 years of related experience, with strong MS Office skills and professional front-office etiquette.

Qualifications

• High School Diploma required; secretarial training preferred.
• 1–2 years of related administrative experience.
• Proficient in MS Office and standard business terminology.
• Strong organizational and front office etiquette.

Responsibilities

• Provide secretarial and administrative support including confidential tasks.
• Screen calls, open mail, schedule appointments and maintain calendars.
• Set up official filing systems and records management.
• Prepare memos, agendas, minutes and policy explanations.
• Assist with budgeting, invoicing, and expense tracking.
• Coordinate travel arrangements and prepare expense reports.
• Interface with management and external customers; support various projects.

Skills

Microsoft Office

Calendar management

Phone etiquette

Data entry

Analytical skills

Education

High School Diploma

Secretarial training (preferred)

Tools

Spreadsheet software

Database programs

Presentation software

Job description

Fresenius Medical Care seeks an experienced administrative assistant to provide confidential secretarial support, manage calendars and office filing systems, and coordinate meetings and travel. The role requires basic budgeting and invoicing tasks performed under supervision.

The candidate should have a High School Diploma and 1–2 years of related experience, with strong MS Office skills and professional front-office etiquette.