Client Liaison & Administrative Coordinator

KW PROPERTY MANAGEMENT AND CONSULTING; Estero (FL); On-site; USD 25,000 - 33,000; Full time

Job summary

KW PROPERTY MANAGEMENT AND CONSULTING is seeking an Administrative Assistant to support the management office and internal staff in Estero, FL. The role emphasizes professional customer service, timely communication, and organized office operations in a full-time capacity.

Responsibilities include document handling, data entry, calendar coordination, and conference room scheduling, with emphasis on accurate records, courteous phone and email responses, and teamwork within a property management

Qualifications

• Prior experience in a related position; a minimum of 1-year experience.
• Working knowledge of computer and MS Office Suite.
• Ability to multi-task, set, and manage priorities.
• Excellent communication and listening skills to interact with a diverse population.
• Keyboarding ability with accuracy at 45-50 words per minute.
• Must function in a team organized environment.

Responsibilities

• Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines.
• Perform administrative assistant functions including but not limited to: record keeping, filing, mail collection and distribution, word processing, data entry, maintain and replenish office supplies.
• Maintain, update, type, and coordinate account information in computer database.
• Research any owner discrepancies regarding payment to accounts.
• Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings.
• Ensure that the telephone is answered properly and messages are handled courteously, accurately, and responded to in a timely manner.
• Ensure that emails are responded to within 24 hours.
• Ensure that all mail is picked up daily.
• Provide and maintain: architectural approvals, maintenance requests, sale/lease information, as well as any other forms specific to the property that may be developed.
• Reservation & coordination of conference room events.
• Special projects as instructed.

Skills

Time management

Communication skills

Interpersonal skills

Multi-tasking

Typing speed 45-50 wpm

Tools

MS Office Suite

Job description

KW PROPERTY MANAGEMENT AND CONSULTING is seeking an Administrative Assistant to support the management office and internal staff in Estero, FL. The role emphasizes professional customer service, timely communication, and organized office operations in a full-time capacity.

Responsibilities include document handling, data entry, calendar coordination, and conference room scheduling, with emphasis on accurate records, courteous phone and email responses, and teamwork within a property management