Administrative Assistant & Office Coordinator

KW Property Management & Consulting; Florida; On-site; USD 22,000 - 30,000; Full time

Job summary

KW Property Management & Consulting is seeking an Administrative Assistant to support the daily operations of the management office and handle routine clerical tasks in a busy Florida property environment.

The role requires bilingual English/Spanish, strong MS Office skills, data entry accuracy, and the ability to multi-task in a team setting; familiarity with office equipment is a plus. This is a full-time non-exempt position with hours set by business needs.

Qualifications

• Minimum 1 year of experience in a related administrative role.
• Working knowledge of computers and MS Office Suite.
• Ability to multi-task and manage priorities.
• Bi-lingual English/Spanish is a plus.
• Excellent communication and listening skills with diverse groups.
• Typing speed 45–50 words per minute.
• Must function in a team-oriented environment.

Responsibilities

• Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines.
• Perform administrative assistant functions including record keeping, filing, mail collection and distribution, word processing, data entry, and office supplies.
• Maintain, update, type, and coordinate account information in computer database.
• Research owner discrepancies regarding payment to accounts.
• Coordinate and track important dates and meetings such as turnover, annual, and budget meetings.
• Answer telephone properly and handle messages courteously and promptly.
• Respond to emails within 24 hours.
• Handle mail pickup from Fed Ex/UPS/USPS daily.
• Provide and maintain architectural approvals, maintenance requests, sale/lease information, and other property forms.
• Coordinate conference room events and assist with special projects.

Skills

Bi-lingual English/Spanish

Excellent communication

Multi-tasking & prioritization

Team player

Detail oriented

Typing speed 45–50 wpm

Education

High School

Some college

CAM

Tools

MS Office Suite

Job description

KW Property Management & Consulting is seeking an Administrative Assistant to support the daily operations of the management office and handle routine clerical tasks in a busy Florida property environment.

The role requires bilingual English/Spanish, strong MS Office skills, data entry accuracy, and the ability to multi-task in a team setting; familiarity with office equipment is a plus. This is a full-time non-exempt position with hours set by business needs.