Property Office Front Desk Coordinator

KW Property Management; Fort Lauderdale (FL); On-site; USD 21,000 - 30,000; Full time

Job summary

KW Property Management seeks an Administrative Assistant to support the front desk and office operations at our Fort Lauderdale property. You will handle records, data entry, communications, scheduling, and meeting coordination to maintain a professional service image.

This role requires at least 1 year of related experience, strong MS Office skills, multi-tasking ability, and reliable teamwork. Daily tasks include document processing, mail handling, and timely email and phone responses.

Qualifications

• Prior experience in a related position; a minimum of 1-year experience.
• Working knowledge of MS Office Suite.
• Ability to multi-task, set, and manage priorities.
• Excellent communication and listening skills to interact with a diverse population.
• Keyboarding ability with accuracy at 45-50 words per minute.
• Must function in a team organized environment.

Responsibilities

• Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines.
• The Administrative Assistant position entails working at the front desk, where the individual will perform a variety of administrative and clerical duties.
• Perform administrative assistant functions including but not limited to: record keeping, filing, mail collection and distribution, word processing, data entry, maintain and replenish office supplies, and other essential needs as required.
• Maintain, update, type, and coordinate account information in computer database.
• Research any owner discrepancies regarding payment to accounts.
• Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings.
• Ensure that the telephone is answered properly and messages are handled courteously, accurately, and responded to in a timely manner.
• Ensure that emails are responded to within 24 hours.
• Ensure that all mail is picked up daily.
• Provide and maintain: architectural approvals, maintenance requests, sale/lease information, as well as any other forms specific to the property that may be developed.
• Reservation & coordination of conference room events.
• Special projects as instructed.

Skills

1 year experience

MS Office Suite

Multi-tasking

Communication skills

Typing 45-50 wpm

Team player

Tools

MS Office

Job description

KW Property Management seeks an Administrative Assistant to support the front desk and office operations at our Fort Lauderdale property. You will handle records, data entry, communications, scheduling, and meeting coordination to maintain a professional service image.

This role requires at least 1 year of related experience, strong MS Office skills, multi-tasking ability, and reliable teamwork. Daily tasks include document processing, mail handling, and timely email and phone responses.