Administrative Assistant: Office Operations & Client Liaison

KW Property Management; Estero (FL); On-site; USD 32,000 - 46,000; Full time

Job summary

KW Property Management in Estero, FL is seeking an Administrative Assistant to support the management office and client services. You will perform clerical tasks, manage records, coordinate schedules, and ensure timely communication.

This full-time position requires at least 1 year of related experience, strong MS Office skills, attention to detail, and the ability to multi-task in a fast-paced environment. A team-oriented mentality is essential.

Qualifications

• Prior experience in a related position; a minimum of 1-year experience.
• Working knowledge of computer and MS Office Suite.
• Ability to multi-task, set, and manage priorities.
• Excellent communication and listening skills in order to interact with a diverse and multi culture population.
• Keyboarding ability with accuracy at 45-50 words per minute.
• Must function in team organized environment.

Responsibilities

• Assist in the daily operation of the management office following established Company procedures and guidelines.
• Perform administrative assistant functions including but not limited to: record keeping, filing, mail collection and distribution, word processing, data entry, maintain and replenish office supplies, and other essential needs as required.
• Maintain, update, type, and coordinate account information in computer database.
• Research any owner discrepancies regarding payment to accounts.
• Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings.
• Ensure that the telephone is answered properly and messages are handled courteously, accurately, and responded to in a timely manner.
• Ensure that emails are responded to within 24 hours.
• Ensure that all mail (i.e. Fed Ex, UPS, USPS) is picked up daily.
• Provide and maintain: architectural approvals, maintenance requests, sale/lease information, as well as any other forms specific to the property that may be developed.
• Reservation & coordination of conference room events.
• Special projects as instructed.

Skills

MS Office - Advanced

Team Player

Functional Expert

Dedicated

Detail Oriented

Self-Starter

Education

High School or better

Job description

KW Property Management in Estero, FL is seeking an Administrative Assistant to support the management office and client services. You will perform clerical tasks, manage records, coordinate schedules, and ensure timely communication.

This full-time position requires at least 1 year of related experience, strong MS Office skills, attention to detail, and the ability to multi-task in a fast-paced environment. A team-oriented mentality is essential.