Client-Facing Front Office Coordinator

Caterpillar; Bakersfield (CA); On-site; USD 41,000 - 51,000; Full time

Benefits offered by this job

401(k) Plan

Company 401(k) Matching Contributions

Employee Assistance Program (EAP)

Medical Insurance

Dental Insurance

Vision Insurance

Paid Holidays

Job summary

Caterpillar in Bakersfield seeks an experienced administrative assistant to support internal communications and develop strong client relationships. You will handle correspondence, invoices, and reception tasks to improve office efficiency.

The role requires sharp attention to detail, superb written and verbal communication, and a proactive, service-oriented approach. Travel coordination, calendar oversight, and document proofreading are core duties.

Qualifications

• Ability to balance competing projects in a demanding and fast-paced setting.
• Meticulous attention to detail; high level of accuracy.
• Outstanding written and verbal communication skills.
• Service-oriented, flexible and collaborative work style.
• Warm, welcoming, and professional demeanor.
• Capacity to handle challenging situations with poise and diplomacy.
• Proficiency in MS Office.

Responsibilities

• Compose correspondence, memos, and invoices
• Provide telephone support by responding to and directing incoming calls
• Oversee calendars and travel arrangements
• Maintain quality control by editing and proofing work for errors and consistency
• Offer meeting support as needed
• Copy, fax, distribute, and file documents
• Take on other duties as assigned

Skills

Interpersonal communication

Time management

Attention to detail

Written and verbal communication

Customer service

Problem solving

Tools

MS Office

Calendar management

Travel coordination

Job description

Caterpillar in Bakersfield seeks an experienced administrative assistant to support internal communications and develop strong client relationships. You will handle correspondence, invoices, and reception tasks to improve office efficiency.

The role requires sharp attention to detail, superb written and verbal communication, and a proactive, service-oriented approach. Travel coordination, calendar oversight, and document proofreading are core duties.