Client-Facing Front Office & Admin Coordinator

Caterpillar; Minneapolis (MN); On-site; USD 41,000 - 51,000; Full time

Benefits offered by this job

401(k) Plan

Company 401(k) Matching Contributions

Employee Assistance Program (EAP)

Medical, Prescription, Dental & Vision

Job summary

Caterpillar in Minneapolis seeks an experienced administrative professional to facilitate internal communications and develop strong relationships with clients. You will manage correspondence, calls, calendars, travel, and document workflow, ensuring high quality and discretion in a fast-paced environment.

The role emphasizes polished written and verbal communication, meticulous organization, and a service-oriented, collaborative approach.

Qualifications

• Ability to balance competing projects in a fast-paced setting.
• Meticulous attention to detail with high accuracy.
• Outstanding written and verbal communication skills.
• Service-oriented, flexible, and collaborative work style.
• Warm, welcoming, and professional demeanor.
• Capacity to handle challenging situations with poise and diplomacy.
• Proficiency in MS Office.

Responsibilities

• Compose correspondence, memos, and invoices.
• Provide telephone support by responding to and directing incoming calls.
• Oversee calendars and travel arrangements.
• Maintain quality control by editing and proofing work for errors and consistency.
• Offer meeting support as needed.
• Copy, fax, distribute, and file documents.
• Take on other duties as assigned.

Skills

Interpersonal communication

Time management

Detail oriented

Written and verbal communication

Team collaboration

Poise under pressure

Discretion

Tools

MS Office

Job description

Caterpillar in Minneapolis seeks an experienced administrative professional to facilitate internal communications and develop strong relationships with clients. You will manage correspondence, calls, calendars, travel, and document workflow, ensuring high quality and discretion in a fast-paced environment.

The role emphasizes polished written and verbal communication, meticulous organization, and a service-oriented, collaborative approach.