Client-Facing Office Coordinator

Caterpillar; Henderson (NV); On-site; USD 39,000 - 53,000; Full time

Benefits offered by this job

401(k) Plan

Company 401(k) Matching Contributions

Employee Assistance Program (EAP)

Medical Insurance

Dental Insurance

Vision Insurance

Paid Vacation

7 Paid Holidays

Disability Insurance (Short & Long‑The

Life Insurance

Voluntary Term Life Insurance

Job summary

Caterpillar in Henderson, NV seeks an organized, client-focused Administrative Assistant to facilitate internal communications and support high-profile client relations. You will perform essential office tasks that improve efficiency and workflow, ensuring accuracy and discretion in all documents.

You will compose correspondence, coordinate calls, oversee calendars and travel, edit for quality, and provide meeting support.

Qualifications

• Ability to balance competing projects in a demanding and fast-paced setting.
• Meticulous attention to detail; high level of accuracy.
• Outstanding written and verbal communication skills.
• Service-oriented, flexible, and collaborative work style.
• Warm, welcoming, and professional demeanor.
• Capacity to handle challenging situations with poise and diplomacy.
• Proficiency in MS Office.

Responsibilities

• Compose correspondence, memos, and invoices
• Provide telephone support by responding to and directing incoming calls
• Oversee calendars and travel arrangements
• Maintain quality control by editing and proofing work for errors and consistency
• Offer meeting support as needed
• Copy, fax, distribute, and file documents
• Take on other duties as assigned

Skills

Interpersonal skills

Attention to detail

Written and verbal communication

Customer service orientation

Professional demeanor

Diplomacy under pressure

Tools

MS Office

Job description

Caterpillar in Henderson, NV seeks an organized, client-focused Administrative Assistant to facilitate internal communications and support high-profile client relations. You will perform essential office tasks that improve efficiency and workflow, ensuring accuracy and discretion in all documents.

You will compose correspondence, coordinate calls, oversee calendars and travel, edit for quality, and provide meeting support.