Client-Facing Office Concierge & Admin Specialist

Caterpillar; Wichita (KS); On-site; USD 39,000 - 53,000; Full time

Benefits offered by this job

401(k) Plan

Company 401(k) Matching Contributions

Employee Assistance Program (EAP)

Medical Insurance

Prescription Coverage

Dental Insurance

Vision Insurance

Paid Vacation

7 Paid Holidays

Short-Term Disability Insurance

Long-Term Disability Insurance

Life Insurance

Dependent Life Insurance

AD&D Insurance

Voluntary Term Life Insurance

Job summary

Caterpillar in Wichita, Kansas seeks a highly organized administrative assistant to facilitate internal communication and build strong relationships with key clients. This role helps improve office efficiency and workflow through essential clerical tasks.

You will manage correspondence, respond to calls, oversee calendars and travel, edit and proofread for quality, support meetings, file documents, and take on additional duties as needed. Competitive pay and comprehensive benefits are offered.

Qualifications

• Ability to balance competing projects in a demanding and fast-paced setting.
• Meticulous attention to detail; high level of accuracy.
• Outstanding written and verbal communication skills.
• Service-oriented, flexible, and collaborative work style.
• Warm, welcoming, and professional demeanor.
• Capacity to handle challenging situations with poise and diplomacy.
• Proficiency in MS Office.

Responsibilities

• Compose correspondence, memos, and invoices.
• Provide telephone support by responding to and directing incoming calls.
• Oversee calendars and travel arrangements.
• Maintain quality control by editing and proofing work for errors and consistency.
• Offer meeting support as needed.
• Copy, fax, distribute, and file documents.
• Take on other duties as assigned.

Skills

Interpersonal communication

Multitasking

Attention to detail

Written communication

Service orientation

Diplomacy

MS Office

Job description

Caterpillar in Wichita, Kansas seeks a highly organized administrative assistant to facilitate internal communication and build strong relationships with key clients. This role helps improve office efficiency and workflow through essential clerical tasks.

You will manage correspondence, respond to calls, oversee calendars and travel, edit and proofread for quality, support meetings, file documents, and take on additional duties as needed. Competitive pay and comprehensive benefits are offered.