Client-Facing Front Desk & Admin Coordinator

Seneca Financial Partners; Beaverton (OR); On-site; USD 40,000 - 54,000; Full time

Job summary

Seneca Peters Accounting & Tax in Beaverton, OR is seeking a friendly, highly organized Front Office/Receptionist to join our team. The Administrative Coordinator will be the first point of contact for clients and visitors, handling phones, greetings, document intake, scheduling, and front-office operations.

This role provides administrative support to our accounting and tax professionals, requiring a professional demeanor, strong organizational skills, and discretion with confidential

Qualifications

• Experience in a receptionist/front desk/administrative coordinator role
• Strong customer service and professional demeanor
• Excellent verbal and written communication skills
• Comfortable managing a multi-line phone system and busy reception
• High level of organization and discretion with confidential information

Responsibilities

• Serve as the primary front desk receptionist and first point of contact for clients and visitors
• Answer and route incoming phone calls, take messages, and address general questions
• Greet clients, assist with document drop-offs and pickups, and ensure prompt, professional service
• Monitor and respond to office emails and client requests
• Schedule and coordinate client meetings and appointments
• Receive, scan, organize, and route client documents to the appropriate team
• Maintain organized physical and electronic client files
• Assist with assembling and delivering tax returns and other documents
• Support accounting and tax teams with administrative tasks and data entry
• Process incoming/outgoing mail, packages, and deliveries
• Maintain office supplies and keep reception areas organized
• Assist with general office coordination and day-to-day needs
• Handle confidential client and financial information with discretion

Skills

Receptionist skills

Customer service

Verbal & written communication

Multitasking

Professional demeanor

Tools

Microsoft Office

Outlook

Excel

Job description

Seneca Peters Accounting & Tax in Beaverton, OR is seeking a friendly, highly organized Front Office/Receptionist to join our team. The Administrative Coordinator will be the first point of contact for clients and visitors, handling phones, greetings, document intake, scheduling, and front-office operations.

This role provides administrative support to our accounting and tax professionals, requiring a professional demeanor, strong organizational skills, and discretion with confidential