Front Desk & Office Operations Coordinator

Parallax Advanced Research Corporation; Beavercreek (OH); On-site; USD 21,000 - 28,000; Full time

Job summary

Parallax Advanced Research Corporation in Beavercreek, OH seeks a Receptionist/Office Coordinator to provide professional administrative support at headquarters, manage front desk operations, organize shared spaces, and coordinate daily office tasks. The role requires 2+ years of administrative experience, strong Microsoft Office skills, and excellent communication.

Candidate should be detail-oriented with the ability to work independently or in a team; we support a collaborative office

Qualifications

• High school diploma or equivalent; associate’s degree or higher preferred.
• 2+ years of administrative or office support experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Professional demeanor and customer service orientation.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Detail-oriented with strong problem-solving skills.
• Associate’s degree or higher preferred.

Responsibilities

• Answer and direct phone calls, emails, and other correspondence in a professional and timely manner.
• Schedule and coordinate meetings, appointments, and occasional travel arrangements.
• Manage conference room calendars.
• Provide on-site event and meeting support in conjunction with administrative team, including preparation of meeting materials, room preparation and reset, coordination of catering, and other meeting support.
• Maintain and organize files, databases, and records—electronic and paper.
• Prepare reports, memos, letters, and other documents.
• Assist other administrative staff in the preparation of regularly scheduled reports and presentations.
• Order and maintain office and kitchen supplies and inventory.
• Prepare, submit, and track purchase requests and expense reports.
• Handle sensitive information with a high level of confidentiality.
• Support project coordination, research, and tracking as needed.
• Liaise with internal staff and external partners and vendors.
• Perform general clerical duties including photocopying, scanning, and mailing.

Skills

Strong organizational skills

Excellent written and verbal

Professional demeanor

Customer service orientation

Independent and team worker

Detail-oriented

2+ years administrative experience

High school diploma or equivalent

Associate’s degree or higher preferred

Education

High school diploma or equivalent

Associate’s degree or higher preferred

Tools

Microsoft Office Suite

Job description

Parallax Advanced Research Corporation in Beavercreek, OH seeks a Receptionist/Office Coordinator to provide professional administrative support at headquarters, manage front desk operations, organize shared spaces, and coordinate daily office tasks. The role requires 2+ years of administrative experience, strong Microsoft Office skills, and excellent communication.

Candidate should be detail-oriented with the ability to work independently or in a team; we support a collaborative office